PROCUREMENT ADVERTS - KNCV Nigeria

_{REQUEST TO SUBMIT QUOTATION FOR THE ENGAGEMENT OF LOGISTICS COMPANY FOR KNCV NIGERIA}

_{General Information:}

_{KNCV is inviting vendors to provide quotations for the}_{provision of Logistics Services for KNCV Nigeria}_.

_{Quotation indicating details of cost, payment terms are to be submitted on letter headed paper and KNCV RFQ form (attached) alongside company profile.}
_{Fill and submit KNCV Vendor information form (form attached)}
_{All bids must be written in English and signed by an authorized person.}
_{Bids submitted after the closing date/time will neither be opened nor considered.}
_{A 2% WHT will be deducted per invoice as required by FIRS.}

_{Delivery Location:}

_{KNCV Nigeria Abuja Office}

_{Eligibility Requirements:}

_{To be eligible to participate in this process, vendors must provide proof of all the following documents:}

_{Company’s registration documents/certificate of incorporation with Corporate Affairs Commission (CAC),}
_{CAC 02, CAC 07.}
_{Tax Clearance Certificate (For the Last 3 year)}
_{Proof of similar services to 3 organisations.}
_{Dispatch tariff}
_{Detailed courier delivery service tariffs covering all 36 states (including per-state rates, on-forwarding route rates, extra charges, and rates for towns outside state capitals).}
_{Relevant licenses, such as courier and logistics licenses from the Nigerian Postal Service (NIPOST) and any recognized international regulatory bodies.}
_{Provision of an affidavit confirming the accuracy of the documents submitted.}
_{Comprehensive company profile, including contact information, business address, and other pertinent company details.}

_{Evaluation Criteria:}

_{The criteria for evaluation shall include complete registration documents as required above including recent tax certificate, cost, payment terms, warranty terms and delivery terms.}

_Submission:

_{Open Date/Time:}_{10:00am Thursday May 08, 2025}

_{Close Date/Time:}_{4:30pm Monday May 12, 2025}

_{Procedure for Submission:}

_{Vendors are to submit requested documentation}_{By HAND to:}

_{KNCV Nigeria; Plot 564/565 block B Independence avenue Central Business District Abuja.}

_{For further inquiries on this bid, kindly send an email to:}_{enquiry@kncvnigeria.org}

_{Selection process}

_{The selected vendor will be contacted via e-mail, immediately after the selection process is concluded.}

_N/B

_–_{Delivery Location – Within Nigeria}

_{– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details}

_{– KNCV shall not pay VAT (exemption certificate may be provided to selected vendor on request)}

REQUEST TO SUBMIT QUOTATION FOR THE SUPPLY OF OFFICE SUPPLIES AT KNCV CENTRAL OFFICE

General Information:

KNCV is inviting vendors to provide quotations for the supply of Office Supplies at KNCV Nigeria central office.

Quotation indicating detail of, cost, delivery terms, payment terms are to be submitted on letter headed paper and KNCV RFQ form (attached) alongside company profile.
Fill and submit KNCV Vendor information form (form attached)
All bids must be written in English and signed by an authorized person.
Bids submitted after the closing date/time will neither be opened nor considered.
A 2% WHT will be deducted per invoice as required by FIRS.

Description of Item

S/N	Description of Items	Quantity
1.	Arch File (5.5cm/2.17inch 50 per carton)	3 Cartons
2.	A4 Paper (5 Reams Per Carton)	60 Carrtons
3.	Tissue Box (24 Pieces per Carton)	24 Cartons
4.	Toilet Roll (48 Pieces per Carton)	32 Packs
5.	Kitchen Tissue (12 Pieces Per Pack)	40 Packs
6.	Flip Notepad (12 Pieces per Pack)	30 Packs
7.	Pen (Black, Blue, Red) 50 Pieces Per pack	6 Packs Each
8.	Hard Cover A4 Notebook (180 Pages)	30 Packs
9.	Binder Clips (10mm, 15mm,19mm, 25mm, 32mm,51mm)	5 Packs Each
10.	Paper Clips (12 Pieces Per Box)	5 Box
11.	Push Pins (12 Pieces Per Box)	5 Box
12.	White Board Duster	3 Pcs
13.	Flip Chart	10 Pcs
14.	Clear File (Lshape Transparent) 12 Pieces Per Pack	10 Packs
15.	Envelops (A4, A3, Money Sized)	6 Packs Each
16.	Stapple Pin Remover (20 Packs Per Box)	5 Cartons
17.	Stapple Pins (24/6-1m, 23/17-H) 20 Packs Per Box	5 Packs Each
18.	Batteries (AA, AAA) 12 Packs Per Pack	10 Packs Each
19.	Permanent Marker (12 Pieces Per Pack)	5 Packs Each
20.	Sticky Note (Short Size) Quarter	37 Packs
21.	Highlighter (12 Pieces Per Pack)	6 Packs
22.	Ruber Ring	5 Packs
23.	30cm Ruler (12 Pieces Per Pack)	2 Packs
24.	Pencil (12 Per Pack)	3 Packs
25.	Eraser (20 Pieces Per Pack)	2 Packs
26.	Sharpener (12 Poeces Per Pack)	3 Packs
27.	Extension Box	15 Pcs
28.	14 Digits Scientific Calculator (14.5X19X3CM)	10 Pcs
29.	Scissors (12 Pieces Per Pack) 7.5in/19.5cm	5 Packs
30.	Stamp Pad Ink (12 Pcs Per Pack)	3 Packs
31.	Cello Tape , Masking Tape	10 Roll Each
32.	File Jacket (12 Pieces Per Pack)	15 Packs
33.	Sticky Arrows (20 Pieces Per Pack)	5 Packs
34.	File Divider (500 Pieces Per Pack)	2 Packs
35.	Detergent (7 Pieces Per Carton) 850g	4 Cartons
36.	Morning Fresh (12 Pieces in Carton) 1000ml	4 Cartons
37.	Hand Wash (12 Pieces Per Carton) 500ml	4 Cartons
38.	Dishwashing Sponge (Net)	10 Packs
39.	Diffuser (Vanilla, Manga, Cinnamon 200ml Each)	25 Packs
40.	Waste Bin Bag (Black)	25 Pcs
41.	Disposable Plastic Water Cups (Transparent) 300ml	50 Packs
42.	Sniper (Small) Fleet 24 Pieces Per Carton) 300ml	2 Cartons
43.	Hand Sanitizer (12 Pieces Per Carton) 500ml	4 Cartons
44.	83A Toner (HP Laser Jet Pro M201n)	5 Pcs
45.	201 Toner (Black, Cyan, Magenta, Yellow) HP Colour Laser Jet Pro MFP M277dw	5 Pcs
46.	14A Toner (HP Laser Jet Enterprise MFP M725)	6 Pcs
47.	17A Toner (HP Laser Jet Pro MFP M130nw)	10 Pcs
48.	2 Hole Puch Heavy Duty Perforator (HDP -2160N)	3 Pcs
49.	Heavy Duty Stapler (HD -23L24 FL)	3 Pcs

Delivery Location:

KNCV Nigeria Abuja Office

Eligibility Requirements:

To be eligible to participate in this process, vendors must provide proof of all the following documents:

Company’s registration documents/certificate of incorporation with Corporate Affairs Commission (CAC),
CAC 02, CAC 07.
Tax Clearance Certificate (For the Last 3 year)
Proof of similar supply to 3 organisations.

Evaluation Criteria:

The criteria for evaluation shall include complete registration documents as required above including recent tax certificate, cost, payment terms, warranty terms and delivery terms.

N/B: It is mandatory to submit the above listed documents whenever you are responding to any KNCV Nigeria advert.

Submission:

Open Date/Time: 12:00 am Wednesday April 16, 2025

Close Date/Time: 9:00 am Wednesday April 23, 2025

Procedure for Submitting:

Vendors are to submit requested documentation By HAND to: KNCV Nigeria; Plot 564/565 block B independence avenue Central Business District Abuja.

For further inquiries on this bid, kindly send an email to: enquiry@kncvnigeria.org

Selection process

The selected vendor will be contacted via e-mail, immediately after the selection process is concluded.

N/B

– Delivery Location – Independence Avenue, Central Business District, Abuja, Nigeria

– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details

– KNCV shall not pay VAT (exemption certificate may be provided to selected vendor on request)

REQUEST TO SUBMIT QUOTATION FOR THE SUPPLY OF DIESEL AT KNCV CENTRAL OFFICE

General Information:

KNCV is inviting vendors to provide quotations for the supply of diesel at KNCV Nigeria central office.

Quotation indicating details of, cost, delivery terms and payment terms is to be submitted on letter headed paper and KNCV RFQ form (attached) alongside company profile.
Fill and submit KNCV Vendor information form (form attached)
All bids must be written in English and signed by an authorized person.
Bids submitted after the closing date/time will neither be opened nor considered.
Withholding tax will be deducted from the delivery cost.

Description of Item

S/N	Description of Items	Quantity
1	Diesel	12,000 Litres

Delivery Location:

KNCV Nigeria Abuja Office

Eligibility Requirements:

To be eligible to participate in this process, vendors must provide proof of all the following documents:

Company’s registration documents/certificate of incorporation with Corporate Affairs Commission (CAC),
CAC 02, CAC 07.
Tax Clearance Certificate (For the Last 3 years)
Proof of similar supply to 3 organizations.

Evaluation Criteria:

The criteria for evaluation shall include complete registration documents as required above including recent tax clearance certificate, cost, payment, warranty and delivery terms.

N/B: It is mandatory to submit the above documents whenever you are responding to any KNCV Nigeria advert.

Submission:

Open Date/Time: 10:00am Tuesday, April 08, 2025

Close Date/Time: 10:00am Thursday April 17, 2025

Procedure for Submitting:

Vendors are to submit requested documentation By HAND to:

KNCV Nigeria; Plot 564/565 block B independence avenue Central Business District Abuja.

For further inquiries on this bid, kindly send an email to:

enquiry@kncvnigeria.org

Selection process

The selected vendor will be contacted via e-mail, immediately after the selection process is concluded.

N/B

– Delivery Location – Independence Avenue, Central Business District, Abuja, Nigeria

– KNCV Nigeria shall only accept from the selected vendor – “company banking details” not individual/private banking details

– KNCV Nigeria shall not pay VAT (exemption certificate may be provided to selected vendor on request).

Terms of Reference (ToR) for Consultant Review of Financial Management Systems, Audit and Compliance at KNCV Nigeria

Background

KNCV Nigeria is a non-governmental organization committed to enhancing public health systems and eliminating tuberculosis in Nigeria. KNCV Nigeria is committed to strengthening its financial management systems, compliance protocols, and overall staff capacity in handling financial matters and to this end, periodically conducts financial assessments. In line with the above, KNCV Nigeria seeks to engage a consultant to conduct a thorough review of its financial management systems, audit and compliance practices, and staff competencies.

Objective of the Consultancy

The primary objective of this consultancy is to evaluate the current financial management systems of KNCV Nigeria, assess the effectiveness of audit and compliance mechanisms, and analyze the capacity of staff involved in financial processes. The consultant will provide actionable recommendations to enhance financial accountability, mitigate risks of fraud, and strengthen operational integrity.

Scope of Work
The consultant will undertake the following specific tasks:

Review Financial Management Systems
Assess the current financial management systems in place, including accounting software, processes for financial reporting, and internal controls.
Identify gaps and weaknesses in the financial management systems that may contribute to vulnerabilities or inefficiencies.
Evaluate adherence to international standards and best practices in financial management

Audit and Compliance Evaluation

Review existing audit mechanisms, including both internal and external audit practices, to determine their effectiveness.
Assess compliance with relevant laws, regulations, and donor-specific requirements.
Identify any lapses or instances of non-compliance and provide recommendations for improvement.

Capacity Assessment of Staff

Evaluate the skills and competencies of staff involved in financial management, including accountants, finance officers, and related personnel.
Identify training needs and areas for capacity building to enhance staff performance and accountability.
Make recommendations on succession planning and staff development strategies.

Compilation of Findings and Recommendations

Prepare a comprehensive report documenting findings from the above assessments.
Provide prioritized recommendations for enhancing financial management practices, audit procedures, compliance measures, and staff training initiatives.

Methodology
The consultant will adopt a mixed-methods approach, utilizing both qualitative and quantitative techniques, including:-

Document reviews (policies, financial reports, audit outcomes, etc.)
Interviews with key staff and stakeholders
Surveys, as necessary, to gather broader perspectives
On-site observations of financial processes and workflows

Deliverables
The consultant is expected to produce the following deliverables:

An inception report outlining the methodology and work plan.
A comprehensive report detailing findings, analyses, and recommendations.
A presentation of the report to KNCV Nigeria’s management and relevant stakeholders.
A capacity-building plan tailored to the identified needs of staff.

Timeline
The consultancy is expected to commence on 1st of April and conclude by 30th April, with the following milestones:

Inception report due by 1st week.
Draft report due by 3rd week.
Final report and presentation should be due by 30th April.
Deadline for Submission of proposal is 4:00pm on Monday, 24th March 2025

Qualifications of the Consultant
The ideal consultant should possess:

Advanced degree in finance, accounting, business administration, or a related field.
Proven experience in financial management systems evaluation, compliance audits, and organizational development.
Strong understanding of the non-profit sector and familiarity with donor regulations.
Excellent analytical, communication, and report writing skills.

Budget

Budget proposals should include consultancy fees, any operational costs (travel, accommodation, etc.), and other relevant expenses. Fee structures should be transparent and justifiable.

Application Process & Requirements

Interested consultants should submit a proposal that includes:

A cover letter expressing interest and suitability for the project.
A detailed CV or organizational profile.
A brief outline of proposed methodology and work plan.
A budget breakdown.
References or case studies of similar work conducted previously.
TIN Number or Tax Declaration in the last 2 year.
All application documents and interest should be sent to Consultancy@kncvnigeria.org with vacancy title above as a subject.

Reporting Line
The consultant will report directly to the Executive Director at KNCV Nigeria.

Confidentiality
All information and data accessed during the consultancy must be treated with the highest level of confidentiality and used solely for the purpose of this consultancy.

URGENT REQUEST TO SUBMIT QUOTATION FOR THE IMPLEMENTATION OF A FINANCIAL MANAGEMENT INFORMATION SYSTEM (SAGE 300 or Microsoft Dynamics) TO KNCV NIGERIA.

(Accounting Software – SAGE 300 or Microsoft Dynamics)

General Information:

KNCV Nigeria seeks to engage the services of a licensed accounting software partner to deploy a new cloud-based financial management system (FMIS) to replace its current accounting system. The project implementation services will cover a range of activities starting from project initiation, system development and deployment, training within 60 days of contract signing, and 3 years service level agreement for on-site and off-site support subject to yearly evaluation of support service.

Interested bidders are invited to submit proposals for the provision of any of the licensed accounting software stated above.

Fill and complete the attached KNCV RFQ form with all required information such as :

- Cost (Unit and total)
- Clearly specify Payment and Delivery Terms
- Clearly indicate name, address, and contact details of organization, name, designation and signature of authorized person, and date.
Submit same information from (1) on your company letter headed paper.
1 and 2 above to be submitted alongside company profile.
Fill and submit KNCV Vendor information form (form attached)
All bids must be written in English and signed by an authorized person.
Bids submitted after the closing date/time will neither be opened nor considered.
A 5% – 10% WHT will be deducted per invoice as required by FIRS.

Objectives

The main objective of this Project is to deploy a robust financial management information system (FMIS) solution that would enable KNCV Nigeria (NGO) to efficiently manage multiple donor-funded grants and government funding, as well as to provide a holistic view of the financial situation of the organization.

The system should be compliant with the applicable government accounting standards, meet the donor accounting and reporting requirements, and enable KNCV Nigeria produce compliant reports in accordance with applicable donor and government accounting and reporting requirements. The system should in addition be robust and provide a solid platform for future development.

Functional Specifications

The FMIS should enable KNCV Nigeria manage its whole Procure-to-Pay process starting from Purchase Orders up to payment for goods and services and should include modules such as budget management, general ledger, accounts payable & receivable, voucher management, inventory, fixed assets, and HR/Payroll.

The system should provide interfaces with the bank as well as with Nigeria Health Logistics Management Information System (NHLMIS) and integrate donor reporting templates.

The system setup is to be based on the modified accruals accounting principle with capabilities to produce IFRS-compliant financial reports.

General Ledger, Accounts Payable, and Accounts Receivable

The FMIS should enable KNCV to centrally manage the master data that are used across its different modules, such as Chart of Accounts, Debtors and Creditors, Names, Addresses, and Bank Details. Accounts Payable and Accounts Receivable should be integrated with the General Ledger and either post in real-time or be automatically reconciled.

The system must have blocking controls to ensure that payments for a good or service do not exceed the approved invoice amount, the invoice amount does not exceed the approved purchase order (PO) or contract amount, and that contract or PO amount does not exceed the approved budget amount or available budget funds.

Cash and Bank

The FMIS should enable KNCV Nigeria:

a) Effectively manage their bank accounts, report on cash balances, and make cash forecasts
b) Facilitate a periodic automated bank reconciliation
c) Exchange data (bank statements, outgoing payments) with the Remita.net platform.

Voucher Management

The FMIS should have the capabilities for creating a payment or receipt voucher with the under-listed features:

a) Role-based authorizations, permissions, and discretionary limits per user.
b) Process Accounts Payable payment advice.
c) Process General Ledger receipts and/or payments.
d) Support for multi-currency accounts.
e) Customisable receipts and payment voucher layouts.
f) Capture and save payments and receipts vouchers for future processing.
g) Maintain and print audit trials.

Analysis Dimensions

The FMIS should enable KNCV Nigeria analyse all transactions through the following minimum key dimensions and sub-dimensions as described, below:

Costing Dimension
Activity Dimension
Funding Source Dimension
Implementing Entity Dimension
The FMIS should also have a provision to incorporate additional analysis dimensions at a later stage if needed.

Currency Management

The FMIS shall be multi-currency. It should support unlimited currencies during the transaction entry, and at the same time, it should have at least two reporting currencies – Nigerian Naira (NGN) and US Dollar (the grant currency), with the possibility to incorporate additional reporting currencies in the future.

The FMIS should allow KNCV Nigeria maintain daily, monthly, or periodic exchange rates as well as different exchange rate types such as budget rate, rate to convert expenditures, or rate for revaluation, and be able to automatically calculate FX gains and losses (both realized and unrealized).

Revaluation

The FMIS should facilitate the following periodic or ad-hoc revaluations:

a) Revaluation of balances in foreign currency (Bank balances, Accounts payable, Accounts receivable)
b) Revaluation of unliquidated commitments

Tax Management

The FMIS should have the capability to record and track applicable taxes such as PAYE, VAT, and WHT.

While KNCV Nigeria donor-funded grants are VAT exempt, it is essential that in cases where VAT has been paid, it can record and report any such payments so that these can be claimed back.

Calendar and Financial Closing

The FMIS shall allow for:

a) Flexibly defining the calendar periods (e.g. to allow for different financial treatment)
b) Closing of the accounting periods
c) Effectively controlling access to already closed periods.

Budget Management

The FMIS needs to facilitate the following:

a) Maintenance of budgets in multiple currencies (USD/grant currency and NGN/functional currency) on a monthly or quarterly and annual basis.
b) Maintenance of several budget sets for one grant budget, i.e. the original budget and any subsequent revisions
c) Real-time provision of available budget funds for each budget line/activity, module and intervention
d) Provision for budgetary controls such as notification and blocking of entry when budget is

overspent with the possibility to override the decision based on the approval level, or the budget hierarchy. For example, the grant rules allow certain flexibility on the lowest activity level (cost category), but less flexibility on higher levels (intervention).

Purchasing

The FMIS should facilitate the Procure-to-Pay process starting from Purchase Order, Goods Received

Note, Purchase Invoice up to the payment. In addition, it should also:

a) Manage approval hierarchy for the purchase orders
b) Provide a possibility to maintain and monitor contracts
c) Integrate with the inventory module as well as with the fixed assets module
d) Be in a position to report on unliquidated commitments and integrate them in the budget variance report.

Fixed Assets Management

The FMIS should enable KNCV Nigeria manage the list of fixed assets and maintain the typical static data on each asset as well as selected analytical information such as the source of funding or implementer (see Analysis Dimensions). It should also keep track of the asset’s location and user assignment.

The fixed assets module should facilitate different depreciation treatments of assets based on government or donor requirements and generate a fixed asset register. The module should be integrated with other modules such as purchasing or general ledger.

Inventory Management

The FMIS should enable KNCV Nigeria maintain inventory and keep track of inventory movements across different locations. The module shall be integrated with other modules such as purchasing or general ledger. It should also facilitate maintaining price books for the items and reporting the financial value of inventory using different methods and prices (e.g. standard, average, latest) in line with respective donor or statutory requirements.

Reporting

The FMIS must have the capability to produce reports in both NGN and the grant currency. The list below contains the main reports that shall be produced from the system without the need for manual modifications:

Statutory financial statements such as Trial balance, Statement of Financial Position/Balance sheet, Profit & Loss/Income Statement, Cash Flow Statement
Monthly, Quarterly, and Annual Expenditure reports by module, intervention, activity, cost input, cost grouping, and implementer
Budget variance analysis report (the report shall calculate available funds as Budget – unliquidated commitments – paid expenditures and be capable of showing its constituent parts which are contracts pending against approved budget amount, invoices pending against approved purchase orders, and unpaid invoices against approved invoices).
VAT report (VAT receivable)
Tax Payable Reports (PAYEE and WHT)
Open advances
Unpaid Invoices
Open commitments (unliquidated purchase orders or contracts)

The system should also offer dashboards displaying Key Performance Indicators to effectively support management decision-making and management of the grants.

Import Tools

The system shall provide features to facilitate entries of transactions in bulk (i.e.batch entry and posting), e.g.:

Import of invoices with many transactions’ lines
Budget maintenance
Import of inventory movements

Test Run and Data Migration

KNCV plans to test-run the system between 1st Feb 2025 – 28th Feb 2025

Given the new grant starts from October 2024, only balance sheet items (audited closing balances) as of 31^st September 2024 shall be migrated into the new system from Exact Globe.

Technical Specifications

The FMIS should be cloud-based with the following features:

a) Cloud services to be hosted in a reliable datacenter
b) The Service Level Agreement shall guarantee 99.9% availability of the service.
c) The vendor shall put in place a Disaster Recovery Plan that would ensure that KNCV Nigeria is able to continue their work 24 hours after any incident
d) The vendor shall ensure that KNCV Nigeria is able to make their own local backups and store them within their premises.

Methodology

The vendor shall describe their preferred implementation methodology outlining the activities broken down in at least the following phases:

Project initiation/scoping workshop
System Design
Business Pilots
1. (Design of test system with iterative resolutions of identified issues until the final business pilot is signed off by KNCV Nigeria)
Post-implementation Review
1. (KNCV Nigeria expects that the methodology includes a post-implementation review, e.g., a 3 to 5- day workshop 3 months after the GO LIVE date to evaluate the use of the system and to further optimize its configuration)
Training
Support after GO LIVE (Remote as well as on-site)
Hyper-care support provision

Deliverables

The following deliverables are expected:

Fully configured and deployed accounting software
Multiple user licenses
GO LIVE date of the system on 1st March 2025
Users have been satisfactorily trained and are proficient in using the FMIS, as well as in its administration.
Activity budgets uploaded into the FMIS.
Closing balances as of 31st September 2024 migrated into the system.
Post-implementation review has been done and all identified issues and desired improvements have been resolve
System Documentation
1. Based on the finalized configuration, the vendors shall provide KNCV Nigeria a detailed system documentation such as a System Design Document describing the rationale of its setup. The vendor shall prepare a Manual of operating procedures based on the finalized configuration.
Hyper-care support provided for three months post-go-live to address any issues arising from the installation of the new system
SLA agreement for 3 years for on-site and off-site support subject to yearly evaluation of support service starting from the successful completion of the post-implementation review.

Duration

The Project implementation period up to go live shall be 60-days, followed up by a post-implementation review.

ELIGIBILITY REQUIREMENTS:

To be eligible to participate in this process, vendors must provide proof of all the following documents:

Company’s registration documents/certificate of incorporation with Corporate Affairs Commission (CAC)
CAC 07
CAC 02
Tax Clearance Certificate (For the Last 3 years)
Evidence of Operating license or Authorization letter from operating partners
Evidence/proofs of similar services provided to NGO’s, including letters of award, contract agreement etc.

As many as possible.

Submissions in default of ANY requirement listed above will be excluded from the procedure.

Please note that a 5-10% WHT will be deducted per invoice as required by FIRS.

Submission:

Open Date/Time: 12:00pm Wednesday January 15, 2025

Close Date/Time: 6:00pm Friday January 24, 2025

Procedure for Submitting:

Vendors are to submit relevant documentation via email to Procurement@kncvnigeria.org

Selection process

The selected vendor will be contacted via e-mail, immediately after phase 1 of the selection process is concluded.

N/B

– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details

– KNCV shall not pay VAT (exemption certificate may be provided to selected vendor on request)

Call for Proposals: Consultancy Services for Building Plan Approval with FCDA Abuja

Project Title: KNCV Nigeria 7-Story Twin HQ Building Complex

Location: Abuja, Nigeria

Issuing Organization: KNCV Nigeria

Date of Issuance: 13th December 2024

Proposal Deadline: 2nd January 2025

Background:

KNCV Nigeria is seeking consultancy services to facilitate the building plan approval process for its proposed 7-story twin headquarters building complex in Abuja. The project aims to enhance operational efficacy and provide a modern workspace for KNCV Nigeria’s workforce and stakeholders.

Objectives:

The primary objective of this consultancy is to ensure a seamless and efficient approval process with the Federal Capital Development Authority (FCDA) for the planned construction. The consultant will provide expert guidance, preparation, and submission of necessary documents while ensuring compliance with all applicable regulations and standards.

Scope of Work:

The selected consultant will be expected to:

– Review and assess the proposed building plans relative to local building codes and regulations.

– Prepare and submit all necessary documentation for building plan approval to FCDA Abuja.

– Liaise with FCDA and other relevant authorities on behalf of KNCV Nigeria throughout the approval process.

– Provide advice on any amendments or modifications required to the building plans to meet compliance.

– Assist in addressing any queries or concerns raised by FCDA or related government bodies.

Qualifications:

Eligible consultants or firms should possess:

– Proven experience in obtaining building approvals from FCDA or similar regulatory bodies.

– Knowledge of Nigerian building regulations and standards.

– A certified team of architects, engineers, or urban planners.

– Excellent communication and negotiation skills.

– Strong project management capabilities.

Proposal Submission Requirements:

Interested consultants are invited to submit a detailed proposal that includes:

– A cover letter expressing interest in the consultancy.

– Company profile detailing relevant experience and qualifications.

– Understandings of the assignment and proposed approach.

– Proposed timeline for the approval process.

– Detailed cost estimate for the consultancy services.

– References from similar past projects.

Evaluation Criteria:

Proposals will be evaluated based on the following criteria:

– Relevant experience and qualifications of the consultant.

– Understanding of the project and proposed methodology.

– Cost-effectiveness of the proposed budget.

– Feedback from references.

Submission Instructions:

Please submit your proposals electronically to procurement@kncvnigeria.org by no later than 2nd January 2025. Late submissions will not be considered.

Contact Information:

For any inquiries regarding this call for proposals, please contact:

thorsfall@kncvnigeria.org

Call for Proposals: Architectural Design and Building Drawings

Project: KNCV Nigeria Head Office Complex

Location: Abuja, Nigeria

Proposal Submission Deadline: Tuesday, 2nd January 2025

KNCV Nigeria is seeking proposals from reputable and experienced architectural firms for the design and building drawings of a 7-story twin-building office complex sitting in a plot of land measuring 2,347.91 square meters in Abuja. The purpose of this project is to create a functional, innovative, and sustainable workspace that reflects the values and mission of KNCV Nigeria.

Project Overview

The KNCV Nigeria Head Office Complex will consist of two identical twin buildings with a 500-seater conference hall designed to accommodate office spaces, collaborative areas, meeting rooms, and support facilities. The project aims to optimize space utilization, with two level floor car parks with a positive and productive work environment.

Scope of Work

Architectural Design:

– Conceptual design of the twin buildings (interior and exterior)

– Integration of modern architectural practices and sustainable design principles

– Compliance with local building codes and regulations

Building Drawings and Documentation:

– Detailed architectural drawings, including floor plans, elevations, and sections

– Coordination of structural, mechanical, electrical, and plumbing designs

– Submission of all necessary documentation for building permits

Project Management and Collaboration:

– Collaboration with KNCV Nigeria project management committee

– Regular updates and presentation of design concepts for review and approval

– Estimation of project costs and timelines

Eligibility Criteria

– Proven experience in designing and managing similar projects (e.g., office complexes, multi-story buildings).

– A portfolio showcasing relevant past projects.

– Licensed and registered with relevant professional bodies in Nigeria.

– Capacity to deliver within the stipulated timeframe.

Proposal Submission Requirements

Interested firms should submit the following documents:

Cover Letter: Indicating interest and intent to submit a proposal.
Company Profile: Overview of the firm, including relevant experience and qualifications.
Portfolio: Samples of previous work, particularly similar projects.
Proposed Approach: Outline of the design philosophy, innovative concepts, and sustainability considerations.
Team Composition: Details of the project team, including key personnel and their qualifications.
Cost Estimate: Preliminary budget outline for services rendered.
Timeline: Proposed schedule for the completion of the project, including key milestones.

Submission Instructions

Please submit your proposals in PDF format electronically to procurement@kncvnigeria.org by no later than Thursday 2nd January 2025. Late submissions will not be considered.

Contact Information

For inquiries or further information, please contact:

Email Address: thorsfall@kncvnigeria.org

Conclusion

KNCV Nigeria looks forward to receiving proposals from qualified architectural firms that can contribute to creating a remarkable and functional head office complex. We are excited about this opportunity to work together and build a space that embodies our vision and mission.

Thank you for your interest, and we anticipate your creative ideas and professional expertise.

URGENT REQUEST TO SUBMIT QUOTATION FOR THE IMPLEMENTATION OF A FINANCIAL MANAGEMENT INFORMATION SYSTEM (SAGE 300) TO KNCV NIGERIA. (Accounting Software – SAGE 300)

General Information:

KNCV Nigeria seeks to engage the services of a licensed accounting software partner to deploy a new cloud-based financial management system (FMIS) to replace its current accounting system. The project implementation services will cover a range of activities starting from project initiation, system development and deployment, training within 90 days of contract signing, and 3 years service level agreement for on-site and off-site support subject to yearly evaluation of support service.

Interested bidders are invited to submit proposals for the provision of a licensed accounting software. Fill and complete the attached KNCV RFQ form with all required information such as :
- Cost (Unit and total)
- Clearly specify Payment and Delivery Terms
- Clearly indicate name, address, and contact details of organization, name, designation and signature of authorized person, and date.
Submit same information from (1) on your company letterheaded paper.
1 and 2 above to be submitted alongside company profile.
Fill and submit KNCV Vendor information form (form attached)
All bids must be written in English and signed by an authorized person.
Bids submitted after the closing date/time will neither be opened nor considered.
A 5% – 10% WHT will be deducted per invoice as required by FIRS.

Objectives

The main objective of this Project is to deploy a robust financial management information system (FMIS) solution that would enable KNCV to efficiently manage multiple donor-funded grants and government funding, as well as to provide a holistic view of the financial situation of the organization.

The system should be compliant with the applicable government accounting standards, meet the donor accounting and reporting requirements, and enable KNCV to produce compliant reports in accordance with applicable donor and government accounting and reporting requirements. The system should in addition be robust and provide a solid platform for future development.

Functional Specifications

The FMIS should enable KNCV to manage its whole Procure-to-Pay process starting from Purchase Orders up to payment for goods and services and should include modules such as budget management, general ledger, accounts payable & receivable, voucher management, inventory, fixed assets, and HR/Payroll.

The system should provide interfaces with the bank as well as with Nigeria Health Logistics Management Information System (NHLMIS) and integrate donor reporting templates.

The system setup is to be based on the modified accruals accounting principle with capabilities to produce IFRS-compliant financial reports.

General Ledger, Accounts Payable, and Accounts Receivable

Cash and Bank

The FMIS should enable KNCV to:

a) Effectively manage their bank accounts, report on cash balances, and make cash forecasts
b) Facilitate a periodic automated bank reconciliation
c) Exchange data (bank statements, outgoing payments) with the Remita.net platform.

Voucher Management

The FMIS should have the capabilities for creating a payment or receipt voucher with the under-listed features:

a) Role-based authorizations, permissions, and discretionary limits per user.
b) Process Accounts Payable payment advice.
c) Process General Ledger receipts and/or payments.
d) Support for multi-currency accounts.
e) Customisable receipts and payment voucher layouts.
f) Capture and save payments and receipts vouchers for future processing.
g) Maintain and print audit trials.

Analysis Dimensions

The FMIS should enable KNCV to analyse all transactions through the following minimum key dimensions and sub-dimensions as described, below:

Costing Dimension
Activity Dimension
Funding Source Dimension
Implementing Entity Dimension
The FMIS should also have a provision to incorporate additional analysis dimensions at a later stage if needed.

Currency Management

The FMIS should allow KNCV to maintain daily, monthly, or periodic exchange rates as well as different exchange rate types such as budget rate, rate to convert expenditures, or rate for revaluation, and be able to automatically calculate FX gains and losses (both realized and unrealized).

Revaluation

The FMIS should facilitate the following periodic or ad-hoc revaluations:

a) Revaluation of balances in foreign currency (Bank balances, Accounts payable, Accounts receivable)
b) Revaluation of unliquidated commitments

Tax Management

The FMIS should have the capability to record and track applicable taxes such as PAYE, VAT, and WHT.

While KNCV donor-funded grants are VAT exempt, it is essential that in cases where VAT has been paid, it can record and report any such payments so that these can be claimed back.

Calendar and Financial Closing

The FMIS shall allow for:

a) Flexibly defining the calendar periods (e.g. to allow for different financial treatment)
b) Closing of the accounting periods
c) Effectively controlling access to already closed periods.

Budget Management

The FMIS needs to facilitate the following:

a) Maintenance of budgets in multiple currencies (USD/grant currency and NGN/functional currency) on a monthly or quarterly and annual basis.
b) Maintenance of several budget sets for one grant budget, i.e. the original budget and any subsequent revisions
c) Real-time provision of available budget funds for each budget line/activity, module and intervention
d) Provision for budgetary controls such as notification and blocking of entry when budget is

Purchasing

The FMIS should facilitate the Procure-to-Pay process starting from Purchase Order, Goods Received

Note, Purchase Invoice up to the payment. In addition, it should also:

a) Manage approval hierarchy for the purchase orders
b) Provide a possibility to maintain and monitor contracts
c) Integrate with the inventory module as well as with the fixed assets module
d) Be in a position to report on unliquidated commitments and integrate them in the budget variance report.

Fixed Assets Management

The FMIS should enable KNCV to manage the list of fixed assets and maintain the typical static data on each asset as well as selected analytical information such as the source of funding or implementer (see Analysis Dimensions). It should also keep track of the asset’s location and user assignment.

Inventory Management

The FMIS should enable KNCV to maintain inventory and keep track of inventory movements across different locations. The module shall be integrated with other modules such as purchasing or general ledger. It should also facilitate maintaining price books for the items and reporting the financial value of inventory using different methods and prices (e.g. standard, average, latest) in line with respective donor or statutory requirements.

Reporting

Statutory financial statements such as Trial balance, Statement of Financial Position/Balance sheet, Profit & Loss/Income Statement, Cash Flow Statement
Monthly, Quarterly, and Annual Expenditure reports by module, intervention, activity, cost input, cost grouping, and implementer
Budget variance analysis report (the report shall calculate available funds as Budget – unliquidated commitments – paid expenditures and be capable of showing its constituent parts which are contracts pending against approved budget amount, invoices pending against approved purchase orders, and unpaid invoices against approved invoices).
VAT report (VAT receivable)
Tax Payable Reports (PAYEE and WHT)
Open advances
Unpaid Invoices
Open commitments (unliquidated purchase orders or contracts)

The system should also offer dashboards displaying Key Performance Indicators to effectively support management decision-making and management of the grants.

Import Tools

The system shall provide features to facilitate entries of transactions in bulk (i.e.batch entry and posting), e.g.:

Import of invoices with many transactions’ lines
Budget maintenance
Import of inventory movements

Test Run and Data Migration

KNCV plans to test-run the system between 1st Feb 2025 – 28th Feb 2025

Given the new grant starts from October 2024, only balance sheet items (audited closing balances) as of 31^st September 2024 shall be migrated into the new system from Exact Globe.

Technical Specifications

The FMIS should be cloud-based with the following features:

a) Cloud services to be hosted in Nigeria
b) The Service Level Agreement shall guarantee 99.9% availability of the service.
c) The vendor shall put in place a Disaster Recovery Plan that would ensure that KNCV is able to continue their work after 24 hours after a disaste
d) The vendor shall ensure that KNCV is able to make their own local backups and store them within their premises.

Methodology

The vendor shall describe their preferred implementation methodology outlining the activities broken down in at least the following phases:

Project initiation/scoping workshop
System Design
Business Pilots
1. (Design of test system with iterative resolutions of identified issues until the final business pilot is signed off by KNCV)
Post-implementation Review
1. (KNCV expects that the methodology includes a post-implementation review, e.g., a 3 to 5- day workshop 3 months after the GO LIVE date to evaluate the use of the system and to further optimize its configuration)
Training
Support after GO LIVE (Remote as well as on-site)
Hyper-care support provision

Deliverables

The following deliverables are expected:

Fully configured and deployed accounting software
Multiple user licenses
GO LIVE date of the system on 1stMarch 2025
Users have been satisfactorily trained and are proficient in using the FMIS, as well as in its administration.
Activity budgets uploaded into the FMIS.
Closing balances as of 31st September 2024 migrated into the system.
Post-implementation review has been doneand all identified issues and desired improvements have been resolve
System Documentation
1. Based on the finalized configuration, the vendors shall provide KNCV a detailed system documentation such as a System Design Document describing the rationale of its setu The vendor shall prepare a Manual of operating procedures based on the finalized configuration.
Hyper-care support provided for three months post-go-live to address any issues arising from the installation of the new syste
SLA agreement for 3 years for on-site and off-site support subject to yearly evaluation of support service starting from the successful completion of the post-implementation review.

Duration

The Project implementation period up to go live shall be 90-days, followed up by a post-implementation review.

ELIGIBILITY REQUIREMENTS:

To be eligible to participate in this process, vendors must provide proof of all the following documents:

Company’s registration documents/certificate of incorporation with Corporate Affairs Commission (CAC)
CAC 07
CAC 02
Tax Clearance Certificate (For the Last 3 years)
Evidence of Operating license or Authorization letter from operating partners
Evidence/proofs of similar services provided to NGO’s, including letters of award, contract agreement.

As many as possible.

Submissions in default of ANY requirement listed above will be excluded from the procedure.

Please note that a 5-10% WHT will be deducted per invoice as required by FIRS.

Submission:

Open Date/Time: 12:00pm Wednesday December 11, 2024

Close Date/Time: 9:00am Monday December 23, 2024

Procedure for Submitting:

Vendors are to submit relevant documentation in one sealed envelop BY HAND TO:

KNCV Nigeria AUJ Complex block B plot 565/564 independence avenue Central Business District, Abuja.

Selection process

The selected vendor will be contacted via e-mail, immediately after phase 1 of the selection process is concluded.

N/B

– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details

– KNCV shall not pay VAT (exemption certificate may be provided to selected vendor on request)

REQUEST TO SUBMIT QUOTATION FOR THE SUPPLY OF LAB CONSUMABLES

General Information:

KNCV is inviting vendors to provide quotations for the supply of Lab Consumables, quotation indicating details of cost, delivery terms and payment terms are to be submitted on letter headed paper and KNCV RFQ form (attached) alongside company profile.

Fill and submit KNCV Vendor information form (form is attached)
All bids must be written in English and signed by an authorized person.
Bids submitted after the closing date/time will neither be opened nor considered.
A 5% – 10% WHT will be deducted per invoice as required by FIRS.

Description of Item

S/N	Description of Items	Quantity
1	KN95 Respirators (10Pcs/pack)	479
2	Powder Free Latex Gloves (Large and Medium Sizes) (100 pcs/pack)	405
3	Paper Towel . kindly provide price for (Vicky, belle, familiar)	478Rolls
4	Bleach (Hypo) 1L	383
5	STOOL UNIVERSAL CONTAINERS WITH SPOON (400pcs/CARTON)	19
6	PLASTIC PASTEUR PIPETTES (NON-STERILE 500 per pack)	16
7	Sodium Chloride Salt (100g)	16 bottles
8	Filter Papers (Whatman 110cm diameter) 1*100 per pack	28
9	Sharpie Marker	82
10	Waste Bins (10L) plastic with pedal and cover.	70
11	Biohazard Bags (Red Biohazard rolls) autoclavable, hard.	136
12	Bin Bags	678 rolls

Delivery Location:

KNCV Nigeria Abuja

Eligibility Requirements:

To be eligible to participate in this process, vendors must provide proof of all the following documents:

Company’s registration documents/certificate of incorporation with Corporate Affairs Commission (CAC),
CAC 02, CAC 07.
Tax Clearance Certificate for the last 3 year (2021, 2022, 2023)
Proof of similar supply to 3 organisations.

N/B: It is mandatory to submit the above listed documents whenever you are responding to any KNCV Nigeria advert.

Evaluation Criteria:

The criteria for evaluation shall include complete registration documents as required above including recent tax clearance certificate, cost, payment terms, and delivery terms.

Submission:

Open Date/Time: 9:00am Monday December 2, 2024

Close Date/Time: 9:00am Wednesday December 11, 2024

Procedure for Submitting:

Vendors are to submit requested documentation in one sealed envelop By HAND to:

KNCV Nigeria; 4th Floor, Block B, AUJ Complex, Plot 564/565 Independence Avenue, Central Business District Abuja.

For further inquiries on this bid, kindly send an email to: enquiry@kncvnigeria.org

Selection process

The selected vendor will be contacted via e-mail, immediately after the selection process is concluded.

N/B

– Delivery Location – Independence Avenue, Central Business District, Abuja, Nigeria.

– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details

– Shorted vendors shall be required to submit samples.

– KNCV shall not pay VAT (exemption certificate may be provided to selected vendor on request)

Please see below for sample images of expected items.

REQUEST FOR PROPOSALS FROM AUDIT FIRM TO PROVIDE AUDIT SERVICE FOR KNCV TUBERCULOSIS FOUNDATION NIGERIA

REFERENCE NO. – KNCVN-AUD-S/20/24-1

General Information:

KNCV is inviting vendors to submit proposals to be considered for the provision of audit service for a period of 1 – 2 years and renewable annually subject to satisfactory performance.

Audit firms are invited to submit proposals for the provision of audit services for KNCV Nigeria Institutional funds. Submissions to include but not limited to the following:

– Technical proposal

– Financial proposal

Quotation indicating estimated costs for carrying out fund accountability statements for the period of twenty-four (24) months ending December 2024.

Fill and submit KNCV Vendor information form (form attached)
Fill and submit Request for Quotation (attached)
All submissions must be written in English and signed by an authorized person
Proposals submitted after the deadline will neither be opened nor considered

ELIGIBILITY REQUIREMENTS:

To be eligible to participate in this process, vendors must provide proof of all the following documents:

Company’s registration documents/certificate of incorporation with Corporate Affairs Commission (CAC)
CAC 07
CAC 02
Tax Clearance Certificate (For the Last 3 years)
Evidence of Operating License from the Institute of Chartered Accountants of Nigeria (ICAN).
Evidence of experience in at least three (3) jobs of similar nature executed within the last three (3) years including letters of award, contract agreements

Submissions in default of ANY requirement listed above will be excluded from the procedure.

Please note that a 5-10% WHT will be deducted per invoice as required by FIRS

Submission:

Open Date/Time: 2:00pm Tuesday November 26, 2024

Close Date/Time: 4:00pm Tuesday December 3, 2024

Procedure for Submitting:

Vendors are to submit relevant documentation BY E-MAIL (only) –to procurement@kncvnigeria.org

Selection process

The selected vendor will be contacted via e-mail, immediately after phase 1 of the selection process is concluded.

N/B

– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details

– KNCV shall not pay VAT (exemption certificate may be provided to selected vendor on request)

Request for Proposals (RFP): Design, Development, and Deployment of Asset Management Software for Multi-Donor Funded Projects

Overview: We are inviting qualified software development firms and consultants to submit proposals for the design, development, and deployment of a comprehensive Asset Management Software tailored to manage assets across multiple donor-funded projects. The software will serve as a centralized platform for tracking, managing, and reporting on assets funded by various donors, ensuring compliance with donor requirements, efficient asset lifecycle management, and accurate reporting.

The selected consultant will be required to develop the solution in strict accordance with the features and specifications outlined below.

Project Scope & Key Features

The Asset Management Software must be designed to address the specific needs of managing assets from different donors, ensuring clear traceability, compliance, and accountability for each donor-funded asset. The system should be user-friendly, customizable, and scalable.

Multi-Donor Asset Tracking

Capability to manage assets from multiple donors, including USAID, DFID, Global Fund, and others.
Tag assets with donor-specific identifiers and link each asset to its corresponding donor or project.
Track acquisition, utilization, and disposal of assets per donor requirements.

Asset Registration & Unique Tagging

Register assets with unique identifiers such as barcodes or QR codes.
Allow bulk asset registration via CSV or Excel imports for large-scale asset management.
Support asset categorization (e.g., vehicles, IT equipment, medical equipment, etc.) and sub-categorization based on donor requirements.

Asset Lifecycle Management

Track asset lifecycle from procurement through maintenance, reassignment, and disposal.
Record key information such as purchase cost, supplier details, acquisition date, warranty details, and expected useful life.
Automated depreciation calculation with customizable depreciation methods (e.g., straight-line, declining balance).

Donor-Specific Compliance & Reporting

Generate donor-specific reports for each project, showing asset usage, location, condition, and depreciation.
Ensure compliance with donor regulations regarding asset tracking and reporting.
Customizable reporting features to meet various donor audit and compliance needs.

Maintenance & Repair Tracking

Schedule routine and preventive maintenance for assets, including alerts for upcoming maintenance tasks.
Record maintenance history, including service provider details, costs, and dates of service.
Track warranty status and set notifications for warranty expiration dates.

Location & Assignment Tracking

Track the location of assets across multiple offices, regions, or countries.
Assign assets to individuals, departments, or projects with a history of transfers or reassignment.
Maintain a complete history of each asset’s movement and ownership changes.

Inventory & Stock Management

Manage inventories for consumable items associated with assets (e.g., spare parts, accessories).
Monitor stock levels and set reorder points for necessary supplies related to asset management.
Track consumable usage by project or donor to ensure accurate allocation of resources.

Audit & Reconciliation

Conduct physical asset audits with the ability to reconcile discrepancies.
Include a comprehensive audit trail of all activities related to asset registration, transfer, maintenance, and disposal.
Support both scheduled and ad-hoc audits.

User Roles & Permissions

Implement role-based access control, allowing different levels of access for administrators, project managers, and general users.
Separate access for each donor or project, ensuring data segregation and confidentiality.
Track user activity with audit logs.

Financial Management & Integration

Integrate with the organization’s financial management system (e.g., SAGE, QuickBooks, SAP) to track asset depreciation, cost allocation, and financial reporting.
Monitor accumulated depreciation and net book value for each asset.
Multi-currency support for managing assets purchased with different donor currencies.

Reporting & Analytics

Generate real-time reports for donors and internal stakeholders, including asset inventory, asset condition, depreciation, and location tracking.
Customizable reporting templates based on donor requirements and project-specific metrics.
Export reports in multiple formats (PDF, Excel, CSV).

Mobile Application & On-the-Go Management

Mobile app capability for registering, tagging, and auditing assets remotely.
Barcode and QR code scanning features to verify assets during physical audits.
Mobile notifications for maintenance, warranty expiration, or upcoming audits.

Integration & Scalability

Seamless integration with the organization’s existing ERP and financial systems.
Scalable design to handle asset management across multiple projects, countries, or donors.
Open API for integration with other enterprise systems or custom software solutions.

Data Security & Backup

Secure cloud-based or on-premise data storage with encryption protocols to protect sensitive information.
Regular automatic backups with disaster recovery options.
Multi-factor authentication (MFA) for system access.

Consultant Responsibilities:

The selected consultant or firm will be responsible for:

System Design & Development: Creating a fully functional asset management software based on the features specified.
Testing & Quality Assurance: Conducting comprehensive testing to ensure reliability, security, and performance.
Deployment & Integration: Deploying the software in the organization’s environment and integrating it with existing systems where necessary.
Training: Providing training for system administrators and end-users, including documentation and user manuals.
Post-Deployment Support: Offering ongoing support, troubleshooting, bug fixes, and software updates after deployment.

Proposal Requirements:

Interested firms or consultants must submit the following documents:

Technical Proposal: A detailed approach to the project, including design, development process, key features, and project milestones.
Cost Proposal: An itemized cost breakdown covering design, development, deployment, training, and ongoing support.
Company Profile: Overview of past experience in developing similar software solutions, particularly for donor-funded projects.
References: At least three references from organizations or projects where similar asset management software was developed.
Project Timeline: A timeline that outlines the stages of development, testing, and deployment, including key milestones.

Evaluation Criteria:

Proposals will be evaluated based on:

Understanding of the project requirements and donor-specific needs.
Experience in developing asset management solutions for NGOs or multi-donor funded organizations.
Technical expertise, proposed solution, and scalability.
Cost-effectiveness and value for money.
References and proven track record

Additionally, Kindly provide details of cost, delivery terms, and payment terms on your company’s letter headed paper, along with the KNCV RFQ form and vendor information form attached.

All bids must be written in English and signed by an authorized person.
Bids submitted after the closing date/time will neither be opened nor considered.
A 5% – 10% WHT will be deducted per invoice as required by FIRS.
Price quoted should be valid for 3 months

Eligibility Requirements:

To be eligible to participate in this process, vendors must provide proof of all the following documents:

Company’s registration documents/certificate of incorporation with Corporate Affairs Commission
(CAC), CAC 02, CAC 07.
Tax Clearance Certificate (For the Last 3 year)
Proof of similar job from three organizations

The criteria for evaluation shall include complete registration documents as required above including the recent tax certificate, cost, payment terms, warranty terms and delivery terms.

Submission:

Open Date/Time: 2:00pm Friday October 25, 2024

Close Date/Time: 9:00am Monday November 4, 2024

Procedure for Submitting:

Vendors are to submit requested documentation via email to procurement@kncvnigeria.org or By HAND to:

KNCV Nigeria; Plot 564/565 block B independence avenue Central Business District Abuja.

For further inquiries on this bid, kindly send an email to: enquiry@kncvnigeria.org

Selection process

The selected vendor will be contacted via e-mail, immediately after the selection process is concluded.

N/B

– Delivery Location – Independence Avenue, Central Business District, Abuja, Nigeria

– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details

– KNCV shall not pay VAT (exemption certificate may be provided to selected vendor on request)

REQUEST TO SUBMIT QUOTATION FOR THE SUPPLY OF LAPTOPS AT KNCV CENTRAL OFFICE

General Information:

KNCV is inviting vendors to provide quotations for the supply of laptops at KNCV central office.

Quotation indicating detail of, cost, delivery terms, payment terms are to be submitted on letter headed paper and KNCV RFQ form (attached) alongside company profile.
Fill and submit KNCV Vendor information form (form attached)
All bids must be written in English and signed by an authorized person.
Bids submitted after the closing date/time will neither be opened nor considered.
A 5% – 10% WHT will be deducted per invoice as required by FIRS.
Price quoted for should be valid for 3 months

Description of Item

S/N	Description of Items	Quantity
1	Dell Latitude Laptop 7455, 16GB Ram, 512SSD, Win11pro, Back-lit Keyboard, FHD Web Cam, Dell Warranty for NGR Market (Minimum of 2 yrs)	3

Delivery Location:

KNCV Nigeria Abuja Office

Eligibility Requirements:

To be eligible to participate in this process, vendors must provide proof of all the following documents:

Company’s registration documents/certificate of incorporation with Corporate Affairs Commission (CAC),
CAC 02, CAC 07.
Tax Clearance Certificate (For the Last 3 year)
Proof of similar supply to 3 organisations.

Evaluation Criteria:

The criteria for evaluation shall include complete registration documents as required above including recent tax certificate, cost, payment terms, warranty terms and delivery terms.

Submission:

Open Date/Time: 10:00am Monday September 16, 2024

Close Date/Time: 9:00am Thursday September 19, 2024

Procedure for Submitting:

Vendors are to submit requested documentation By HAND to:

KNCV Nigeria; Plot 564/565 block B independence avenue Central Business District Abuja.

For further inquiries on this bid, kindly send an email to: enquiry@kncvnigeria.org

Selection process

The selected vendor will be contacted via e-mail, immediately after the selection process is concluded.

N/B

– Delivery Location – Independence Avenue, Central Business District, Abuja, Nigeria

– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details

– KNCV shall not pay VAT (exemption certificate may be provided to selected vendor on request)

Consultancy Service for Cyber Security Training

Background

KNCV Nigeria is seeking a qualified consultancy firm to provide cyber security training for its staff. The organization recognizes the importance of cyber security in protecting its sensitive information and systems from cyber threats.

Objectives

The main objective of this consultancy is to enhance the knowledge and skills of employees in identifying and mitigating cyber security risks. The training should cover topics such as phishing attacks, malware, social engineering, data breaches, and best practices for securing information.

Scope of Work

The consultancy firm is expected to:

– Develop a customized cyber security training program based on the organization’s specific needs and requirements.

– Deliver interactive and engaging training sessions for staff at various levels within the organization.

– Provide practical examples and case studies to illustrate key concepts and best practices.

– Offer guidance on implementing cyber security policies and procedures within the organization.

– Conduct assessments and evaluations to measure the effectiveness of the training program.

Deliverables

The consultancy firm is expected to deliver the following:

– A detailed cyber security training program outline.

– Training materials, including presentations, handouts, and exercises.

– Pre and post-training assessments to measure knowledge retention and skill development.

Interactive Elements: Quizzes, case studies, and role-playing scenarios

-Display a real-time scenario (simulations) of basic or complex cyber threat staff may encounter and how to tackle it.

Provide reports and documentation;

Training Completion Report: List of participants who completed the training.

Feedback Report: Summary of participant feedback and suggestions for improvement.

– A final report summarizing the training outcomes and recommendations for future improvements.

Timeline

The consultancy firm is expected to complete the training program within two weeks. The training sessions will be done virtually in batches and will be scheduled in consultation with the KNCV Nigeria management team to ensure that the time is convenient for staff and does not disrupt regular business operations.

Budget

KNCV Nigeria will review the quotations shared by prospective vendors and ensure that the vendor with the most reasonable cost breakdown and robust training scheme is selected to provide the consultancy service. The consultancy firm is expected to provide a detailed breakdown of costs, including fees for training delivery, materials, and any additional expenses.

Evaluation

The organization will evaluate the consultancy firm based on the quality of the training program, the effectiveness of the delivery, and the overall satisfaction of staff. Feedback from participants will also be considered in the post-training evaluation process.

Proposal Submission

Interested consultancy firms are invited to submit a detailed proposal outlining their approach to delivering the cyber security training program, relevant experience, and a detailed budget. The proposal and other relevant documents should be sent to procurement@kncvnigeria.org not later than 5^th September 2024.

Contact Information

For any inquiries or clarifications regarding this consultancy, please send an email to enquiry@kncvnigeria.org

REQUEST TO SUBMIT QUOTATION FOR THE PRINTING OF R&R TOOLS TO KNCV NIGERIA

General Information:

KNCV invites vendors to provide quotations for the printing and supply of R & R tools. Send in a quotation indicating details of cost, delivery terms, and payment terms, which are to be submitted on letter paper and KNCV RFQ form (attached) alongside the company profile.

Fill and submit the KNCV Vendor information form (the form is attached)
All bids must be written in English and signed by an authorized person.
Bids submitted after the closing date/time will neither be opened nor considered.
A 5% – 10% WHT will be deducted per invoice as required by FIRS.

Description of Item

S/N	Description of Items	Quantity
1	Health Facility Register for TB screening (One-sided A4 register (booklet of 100 sheets printed on both sides). White soft cover (Manila card))	2,000
2	Sputum request and result form (A single white sheet (booklet of 100 sheets) but not in duplicate)	5000
3	X-ray booklet: A 150-sheet A5 size booklet (triplicate)manila card cover.	5000
4	Sputum Dispatch Form (A4 single yellow sheet 70g, 50 sheet booklet not in duplicate.). Light Green cover (manila card) and stapled with four pins)	1000
5	Presumptive TB Register (2-sided A3 Register (with 100 sheets each), 80-gram bond paper Foiling on Bonding Cloth. Stitched with pins)	800
6	Local Government Area / Health Facility TB Central Register (2-sided A3 Register (with 100 sheets each), 80-gram bond paper Foiling on Bonding Cloth. Stitched with pins)	800
7	Index Patient Contact Investigation Form (A white sheet 70gm (booklet of 100 sheets in duplicate). Purple soft cover (Manila card) stapled with four pins)	1000

Delivery Location:

KNCV Nigeria Abuja

Eligibility Requirements:

To be eligible to participate in this process, vendors must provide proof of all the following documents:

Company’s registration documents/certificate of incorporation with the Corporate Affairs Commission (CAC),
Memorandum of Association
CAC 02, CAC 07.
Tax Clearance Certificate for the last 3 years (2021, 2022, 2023)
Proof of similar printing to 3 organizations.

N/B: It is mandatory to submit the above-listed documents whenever you are responding to any KNCV Nigeria advert.

Evaluation Criteria:

The criteria for evaluation shall include complete registration documents as required above including recent tax clearance certificate, cost, payment terms, and delivery terms.

Submission:

Open Date/Time: 10:30 am Tuesday August 20, 2024

Close Date/Time: 9:00 am Friday, August 30, 2024

Procedure for Submitting:

Vendors are to submit requested documentation By HAND to:

KNCV Nigeria; 4th Floor, Block B, AUJ Complex, Plot 564/565 Independence Avenue, Central Business District Abuja.

For further inquiries on this bid, kindly send an email to: enquiry@kncvnigeria.org

Selection process

The selected vendor will be contacted via e-mail, immediately after the selection process is concluded.

N/B

– Delivery Location – Independence Avenue, Central Business District, Abuja, Nigeria.

– The shortlisted vendors will be required to bring sample(s) for sighting at KNCV Head office (Same as delivery location)

– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details

– KNCV shall not pay VAT (exemption certificate may be provided to the selected vendor on request)

REQUEST TO SUBMIT QUOTATION FOR THE SUPPLY OF PRINTERS AT KNCV CENTRAL OFFICE

General Information:

KNCV is inviting vendors to provide quotations for the supply of printers quotation indicating detail of, cost, delivery terms, and payment terms are to be submitted on letter headed paper and KNCV RFQ form (attached) alongside the company profile.

Fill and submit the KNCV Vendor information form (form attached)
All bids must be written in English and signed by an authorized person.
Bids submitted after the closing date/time will neither be opened nor considered.
Quotation must be valid for 3 months.
A 5% – 10% WHT will be deducted per invoice as required by FIRS.

Description of Item

S/N	Description of Items	Quantity
1	Xerox AltaLink B8145 Multi-Function Black and White Printer	1
2	Xerox B1025 Black and White Multi-Function with DADF (Basic)	1

Delivery Location:

KNCV Central Office Abuja

Eligibility Requirements:

To be eligible to participate in this process, vendors must provide proof of all the following documents:

Company’s registration documents/Certificate of Incorporation with Corporate Affairs Commission (CAC),
CAC 02, CAC 07.
Tax Clearance Certificate (For the Last 3 years)
Proof of similar supply to 3 organizations.

N/B: It is mandatory to submit the above-listed documents whenever you are responding to any KNCV Nigeria advert.

Evaluation Criteria:

The criteria for evaluation shall include complete registration documents as required above including a recent tax clearance certificate, warranty term, return policy, cost, payment terms, and delivery terms.

Submission:

Open Date/Time: 9:00m Sunday, August 11, 2024

Close Date/Time: 12:00pm Tuesday August 20, 2024

Procedure for Submitting:

Vendors are to submit requested documentation By HAND to:

KNCV Nigeria; 4th Floor, Block B, AUJ Complex, Plot 564/565 Independence Avenue, Central Business District Abuja.

For further inquiries on this bid, kindly send an email to: enquiry@kncvnigeria.org

Selection process

The selected vendor will be contacted via e-mail, immediately after the selection process is concluded.

N/B

– Delivery Location – Independence Avenue, Central Business District, Abuja, Nigeria

– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details

– KNCV shall not pay VAT (exemption certificate may be provided to the selected vendor on request)

REQUEST TO SUBMIT QUOTATION FOR TABLES AND CHAIRS FOR ADHOC STAFF IN 14 STATES

General Information:

KNCV is inviting vendors to provide quotations for the supply of tables and chairs. Quotation indicating details of cost, delivery terms, and payment terms are to be submitted on letter headed paper and KNCV RFQ form (attached) alongside the company profile.

Fill and submit the KNCV Vendor information form (form attached)
All bids must be written in English and signed by an authorized person.
Bids submitted after the closing date/time will neither be opened nor considered.
A 5% – 10% WHT will be deducted per invoice as required by FIRS.
Prices quoted must be valid for 3 months

Description of Item

S/N	Description of Items	Quantity
1	Required Plastic Chairs for 14 states	668
2	Office Chairs (8 for Anambra and 3 for Imo office)	11
3	Plastic Tables	336
4	Branded Lab Coats (For Kano state only)	70

Delivery Location: 14 States. Kindly check the attached RFQ form sheets 1 and 2 for detailed information.

NOTE: You may wish to bid for a few states if you can’t bid for all states, based on proximity.

Eligibility Requirements:

To be eligible to participate in this process, vendors must provide proof of all the following documents:

Company’s registration documents/certificate of incorporation with Corporate Affairs Commission (CAC),
CAC 02, CAC 07.
Tax Clearance Certificate (For the Last 3 years)
Proof of similar supply to 3 organisations.

N/B: It is mandatory to submit the above-listed documents whenever you are responding to any KNCV Nigeria advert.

Evaluation Criteria:

The criteria for evaluation shall include complete registration documents as required above including a recent tax clearance certificate, return policy, cost, payment terms, and delivery terms.

Submission:

Open Date/Time: 9:00 am Tuesday, August 06, 2024

Close Date/Time: 10:00 am Wednesday, August 15, 2024.

Procedure for Submitting:

Vendors are to submit requested documentation By HAND to:

KNCV Nigeria; 4th Floor, Block B, AUJ Complex, Plot 564/565 Independence Avenue,

Central Business District Abuja.

Ensure to drop your quotation in the tender box and fill the register. DO NOT submit to any staff.

For further inquiries on this bid, kindly send an email to: enquiry@kncvnigeria.org

Selection process

The selected vendor will be contacted via e-mail, immediately after the selection process is concluded.

N/B

– Delivery Location – Independence Avenue, Central Business District, Abuja, Nigeria

– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details

– KNCV shall not pay VAT (exemption certificate may be provided to the selected vendor on request)

REQUEST TO SUBMIT QUOTATION FOR THE SUPPLY OF MONITORS

General Information:

KNCV is inviting vendors to provide quotations for the supply of monitors. Quotation indicating detail of cost, delivery terms, payment terms are to be submitted on letter headed paper and KNCV RFQ form (attached) alongside company profile.

Fill and submit KNCV Vendor information form (form attached)
All bids must be written in English and signed by an authorized person.
Bids submitted after the closing date/time will neither be opened nor considered.
A 5% – 10% WHT will be deducted per invoice as required by FIRS.
Prices quoted must be valid for 3 months

Description of Item

S/N	Description of Items	Quantity
1	HP 27f Monitors	24

Delivery Location:

KNCV Central Office Abuja.

Eligibility Requirements:

To be eligible to participate in this process, vendors must provide proof of all the following documents:

Company’s registration documents/certificate of incorporation with Corporate Affairs Commission (CAC),
CAC 02, CAC 07.
Tax Clearance Certificate (For the Last 3 year)
Proof of similar supply to 3 organisations.

N/B: It is mandatory to submit the above listed documents whenever you are responding to any KNCV Nigeria advert.

Evaluation Criteria:

The criteria for evaluation shall include complete registration documents as required above including recent tax clearance certificate, warranty term, return policy, cost, payment terms, and delivery terms.

Submission:

Open Date/Time: 9:00am Monday July 22, 2024

Close Date/Time: 10:00am Wednesday July 31, 2024

Procedure for Submitting:

Vendors are to submit requested documentation By HAND to:

KNCV Nigeria; 4th Floor, Block B, AUJ Complex, Plot 564/565 Independence Avenue, Central Business District Abuja.

Ensure to drop your quotation in the tender box and fill the register. DO NOT submit to any staff.

For further inquiries on this bid, kindly send an email to:

enquiry@kncvnigeria.org

Selection process

The selected vendor will be contacted via e-mail, immediately after the selection process is concluded.

N/B

– Delivery Location – Independence Avenue, Central Business District, Abuja, Nigeria

– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details

– KNCV shall not pay VAT (exemption certificate may be provided to selected vendor on request)

REQUEST TO SUBMIT QUOTATION FOR SUPPLY OF LAB CONSUMABLES TO KNCV NIGERIA

General Information:

KNCV invites vendors to provide quotations for the supply of lab consumables. Quotations indicating details of cost, delivery terms, and payment terms are to be submitted on your letterhead paper and KNCV RFQ form (the form is attached) alongside the company profile.

Fill and submit the KNCV Vendor information form (the form is attached)
All bids must be written in English and signed by an authorized person.
Bids submitted after the closing date/time will neither be opened nor considered.
A 5% – 10% WHT will be deducted per invoice as required by FIRS.
Prices quoted must be valid for 3 months.

Description of Item

S/N	Description of Items	Quantity
1	Glycerine 1liter	240 bottles
2	Individually Wrapped sterile Pasteur pipette (1 *250pcs)	20 packs
3	Cryogenic Tube (2mls) (1 *500 pcs)	15 packs
4	PCR Tube (0.2ml) (1*100 pcs)	8 packs
5	KN95 Respirators (1*10pcs)	468 packs

Delivery Location:

KNCV Nigeria Abuja

Eligibility Requirements:

To be eligible to participate in this process, vendors must provide proof of all the following documents:

Company’s registration documents/certificate of incorporation with Corporate Affairs Commission (CAC),
CAC 02, CAC 07.
Tax Clearance Certificate for the last 3 years (2021, 2022, 2023)
Proof of similar supplies to 3 organisations.

N/B: It is mandatory to submit the above listed documents whenever you are responding to any KNCV Nigeria advert.

Evaluation Criteria:

The criteria for evaluation shall include complete registration documents as indicated above including recent tax clearance certificate, cost, payment terms, and delivery terms.

Submission:

Open Date/Time: 9:00 am Wednesday, July 17, 2024

Close Date/Time: 8:00am Monday, July 29, 2024

Procedure for Submitting:

Vendors are to submit requested documentation By HAND to:

KNCV Nigeria; 4th Floor, Block B, AUJ Complex, Plot 564/565 Independence Avenue, Central Business District Abuja.

For further inquiries, kindly send an email to:

enquiry@kncvnigeria.org

Selection process

The selected vendor will be contacted via e-mail, immediately after the selection process is concluded.

N/B

– Delivery Location – Independence Avenue, Central Business District, Abuja, Nigeria.

– The shortlisted vendors will be required to bring sample(s) for sighting at KNCV Head office (Same as delivery location)

– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details

– KNCV shall not pay VAT (exemption certificate may be provided to selected vendor on request)

REQUEST TO SUBMIT QUOTATION FOR THE SUPPLY OF 12,000 LITRES OF DIESEL TO KNCV NIGERIA

General Information:

KNCV invites vendors to provide quotations for the supply of diesel. Quotations indicating details of cost, delivery terms, and payment terms are to be submitted on your letterhead paper and KNCV RFQ form (the form is attached) alongside the company profile.

Fill and submit the KNCV Vendor information form (the form is attached)
All bids must be written in English and signed by an authorized person.
Bids submitted after the closing date/time will neither be opened nor considered.
A 5% – 10% WHT will be deducted per invoice as required by FIRS.
Prices quoted must be valid for upto 3 months.

Description of Item

S/N	Description of Items	Quantity
1	Diesel	12,000 Litres

Delivery Location:

KNCV Nigeria Abuja

Eligibility Requirements:

To be eligible to participate in this process, vendors must provide proof of all the following documents:

Company’s registration documents/certificate of incorporation with Corporate Affairs Commission (CAC),
CAC 02, CAC 07.
Tax Clearance Certificate for the last 3 years (2021, 2022, 2023)
Proof of similar supplies to 3 organisations.

N/B: It is mandatory to submit the above listed documents whenever you are responding to any KNCV Nigeria advert.

Evaluation Criteria:

The criteria for evaluation shall include complete registration documents as indicated above including recent tax clearance certificate, cost, payment terms, and delivery terms.

Submission:

Open Date/Time: 10:00 am Wednesday, July 17, 2024

Close Date/Time: 10:00 am Friday, July 26, 2024

Procedure for Submitting:

Vendors are to submit requested documentation By HAND to:

KNCV Nigeria; 4th Floor, Block B, AUJ Complex, Plot 564/565 Independence Avenue, Central Business District Abuja.

Ensure to submit your quotation in the bid box. Do not submit to any staff.

For further inquiries, kindly send an email to:

enquiry@kncvnigeria.org

Selection process

The selected vendor will be contacted via e-mail, immediately after the selection process is concluded.

N/B

– Delivery Location – Independence Avenue, Central Business District, Abuja, Nigeria.

– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details

– KNCV shall not pay VAT (exemption certificate may be provided to the selected vendor on request)

REQUEST TO SUBMIT QUOTATION FOR THE PRINTING AND SUPPLY OF R&R TOOLS TO KNCV NIGERIA

General Information:

KNCV is inviting vendors to provide quotations for the printing and supply of R & R tools. Quotation indicating details of cost, delivery terms, payment terms are to be submitted on letter headed paper and KNCV RFQ form (attached) alongside company profile.

Fill and submit KNCV Vendor information form (form is attached)
All bids must be written in English and signed by an authorized person.
Bids submitted after the closing date/time will neither be opened nor considered.
A 5% – 10% WHT will be deducted per invoice as required by FIRS.

Description of Item

S/N	Description of Items	Quantity
1	Health Facility Register for TB screening (One sided A4 register (booklet of 100 sheets printed both sides). White soft cover (Manila card))	5,000
2	Monthly Health Facility Reporting form for TB (A single white sheet 70gm (booklet of 100 perforated sheet) in duplicate. white soft cover (Manila card) stapled with four pins)	1000
3	Sputum request and result form (A single white sheet (booklet of 100 sheets) but not in duplicate)	3000
4	Specimen Transport Logbook (One sided A4 register (booklet of 100 sheets printed both sides). Grey soft cover (Manila card))	1000
5	Index Patient Contact Investigation Form (A white sheet 70gm (booklet of 100 sheets in duplicate). Purple soft cover (Manila card) stapled with four pins)	2000

Delivery Location:

KNCV Nigeria Abuja

Eligibility Requirements:

To be eligible to participate in this process, vendors must provide proof of all the following documents:

Company’s registration documents/certificate of incorporation with Corporate Affairs Commission (CAC),
CAC 02, CAC 07.
Tax Clearance Certificate for the last 3 years (2021, 2022, 2023)
Proof of similar printing to 3 organisations.

N/B: It is mandatory to submit the above listed documents whenever you are responding to any KNCV Nigeria advert.

Evaluation Criteria:

The criteria for evaluation shall include complete registration documents as indicated above including recent tax clearance certificate, cost, payment terms, and delivery terms.

Submission:

Open Date/Time: 1:00 pm Tuesday, July 15, 2024

Close Date/Time: 12:00pm Thursday July 25, 2024

Procedure for Submitting:

Vendors are to submit requested documentation By HAND to:

KNCV Nigeria; 4th Floor, Block B, AUJ Complex, Plot 564/565 Independence Avenue, Central Business District Abuja.

For further inquiries, kindly send an email to: enquiry@kncvnigeria.org

Selection process

The selected vendor will be contacted via e-mail, immediately after the selection process is concluded.

N/B

– Delivery Location – Independence Avenue, Central Business District, Abuja, Nigeria.

– The shortlisted vendors will be required to bring sample(s) for sighting at KNCV Head office (Same as delivery location)

– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details

– KNCV shall not pay VAT (exemption certificate may be provided to selected vendor on request)

REQUEST FOR PROPOSAL AND QUOTATIONS FROM TRAVEL AGENCIES FOR THE ISSUANCE OF TRAVEL TICKETS FOR KNCV NIGERIA

General Information:

KNCV is inviting travel agencies to submit proposals to render services to KNCV Nigeria.

Submissions should be inclusive of the company profile, technical proposal, and cost of providing services.

Submissions to include but are not limited to the following:

Company profile and proposal.
Detailed description and terms of services offered.
Cost breakdown for various services such as for the issuance/re-issuance and rerouting of domestic flight tickets and international flight tickets for 1-3 years and renewable subject to satisfactory performance.
Fill and submit the KNCV RFQ and Vendor information form (forms attached)
All submissions must be written in English and signed by an authorized person
Proposals submitted after the deadline will neither be opened nor considered
Please note that a 5-10% WHT will be deducted per invoice as required by FIRS

Eligibility Requirement:

To be eligible to participate in this process, vendors must provide proof of all the following documents:

Company’s registration documents/certificate of incorporation with the Corporate Affairs Commission
(CAC), CAC 07, CAC 02
Operation Licence and Proof of membership to relevant travel association.
Tax Clearance Certificate (For the Last 3 years)
Proof of similar services (job) executed within the last (1) year including letters of award/ contract engagement.

Submissions in default of ANY requirement listed above will be excluded from the procedure.

N/B: It is mandatory to submit the above-listed documents whenever you are responding to any KNCV Nigeria advert.

Evaluation Criteria:

The criteria for evaluation shall include:

Complete registration documents including recent tax certificate, Cost, Delivery terms, Payment terms (Credit Limit),

Submissions:

Open Date/Time: 9:00 am Tuesday, July 2, 2024

Close Date/Time: 9:00 am Thursday, July 11, 2024

Procedure for Submitting:

All bids are to be submitted By HAND to:

KNCV Nigeria; Plot 564/565 Block B AUJ Complex Independence Avenue, Central Business District Abuja.

For further inquiries on this bid, kindly send an email to: enquiry@kncvnigeria.org

Selection process

The selected vendor will be contacted via e-mail, immediately after the selection process is concluded.

N/B

– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details

– KNCV shall not pay VAT (exemption certificate may be provided to the selected vendor on request.

Global Fund C PPM Project Vacancy announcement- KNCV Nigeria.

KNCV Nigeria is firmly equipped with the technical and administrative capacity to strengthen TB, TB/HIV and COVID 19 Vaccination service delivery platforms, supporting health system strengthening and research in Nigeria. With over 200 program staff in 14 state offices and over 2,000 ad hoc health care workers across 248 facilities, KNCN Nigeria has remained a major player in TB program implementation in Nigeria. We employ a systems approach, using data-driven quality improvement methods to identify and address gaps in TB, TB/HIV diagnostic and management services. Our work focuses on collaborative planning, design, and implementation, engaging the private sector, strengthening service delivery platforms, and community structures, and improving the quality of services available in Nigeria.

In collaboration with the Institute of Human Virology (IHVN) as the Principal Recipient (PR), KNCV is implementing the Global Fund Grant Cycle 7 (GC7) which seeks to improve the public-private mix (PPM) contribution to TB control, community active TB case finding and referral for management, as well as the provision of HIV Testing Services (HTS) to pregnant women through community engagements and early infant diagnosis for HIV in the 7 states of Akwa Ibom, Anambra, Bauchi Cross River, Kaduna, Kano, and Katsina.

The GC7 approach will include 1) people-centered services where clients are valued as equal partners who are served by integrated and client-centric differentiated service delivery (DSD) approaches; and 2) community engagement that targets.

Persons with HIV and TB
TB/HIV co-infection
Multi-drug resistant TB (MDR TB)

The goals of the grant are:

To accelerate efforts at ending the TB epidemic in Nigeria by ensuring access to comprehensive and high-quality patient-centered and community-owned TB (TB, TB/HIV, and DR-TB) services for all Nigerians by 2026.
To increase the PPM contribution to the national TB case notification from 24% in 2022 to 30% in 2026 and to increase the community contribution to the national TB case notification from 43% in 2022 to 45% in 2026.
To achieve 100% HIV screening among pregnant and breastfeeding women in unconventional settings (TBAs and home settings) in Nigeria by 2026.

Recruitment Program Officers (3)

(Vacancy number KN135)

Job Title: Program Officers (3)

Job Type: Full Time

Qualification: MBBS, MPH

Experience: 5 years

Location: Anambra, Bauchi, Kano.

Purpose of the job

The program officer will serve as the team lead at the state level and oversee the implementation of the Global Fund GC7 grant in the supported state. The Program officer will work closely with and support the State TB and Leprosy Control Programs (STBLCP) as well as the State AIDS and STI Control Program (SASCP) in the control of TB and HIV in the supported states. The program officer will support the demand creation for TB and HIV control services, support the diagnosis of TB from the private sector and the community, as well as support the provision of HIV testing services to pregnant women through community engagements and early infant diagnosis for HIV. The Program officer will also support the management of diagnosed TB/DRTB cases in each supported state and ensure that all enrolled TB clients have a favorable treatment outcome. They will organize & conduct regular data-driven health facility supervision to ensure quality TB, TB/HIV, DR-TB surveillance, and service delivery.

Duties and Responsibilities of the Program Officer:

Oversee the implementation of all components of the Global Fund GC7 grant in the state.
Facilitate the engagement of private Health facilities and other relevant stakeholders in TB and HIV control.
Organize & conduct regular data-driven health facility supervision to ensure quality TB, TB/HIV, DR-TB surveillance, and service delivery.
Provide regular technical support and supervision to field personnel, including private health sector care providers, Linkage Coordinators, sample movers, PPM Cluster Coordinators, Sputum Movement Consultants, Community TB/HIV Cascade Monitors, CBOs, and other related staff providing services along TB service delivery cascade.
Support facilities to ensure effective linkages for TB clinical cascade as well as integration with allied interventions including HIV/AIDS prevention, care, and treatment.
Work with relevant state staff to disseminate guidelines, tools, and procedures that will support the achievement of quality service delivery.
Contribute to the development of program strategies, subproject documents, work plans, and budgets and ensure key performance indicators are met in line with the grant objectives.
Contribute to the development of lessons learned from programs and projects related to TB and TB/HIV program interventions and apply these lessons to modify existing programs and improve the design of new programs.
Represent KNCV with donors and government officials on issues of Global Fund GC7
Assist in strengthening a system of reporting on program progress against stated objectives and monitoring and evaluation frameworks.
Assist in the data collection, collation, validation, and reporting according to the KNCV GF M&E plan.
Submit monthly/quarterly state progress reports to the country office.

Who are we looking for?

Education:

MBBS and master’s degree or higher in public health.
A master’s degree in public health will be an additional advantage.

Knowledge/experience:

Minimum five (5) years experience in TB/HIV program implementation in a resource-challenged setting.
Demonstrated experience with public health disease programs and/or surveillance strengthening in developing countries (including national TB control programs and/or other infectious disease control) is highly desirable.
Knowledge of and familiarity with key HIV innovations and other strategic initiatives with a focus on surveillance and/or monitoring.
Experience with Global Fund policies, regulations, and procedures is desirable.
Proficiency in statistical analysis and use of computer
Excellent communication and interpersonal skills, approachable and good listener
Exhibits a high level of accuracy in work, and ability to analyze complex sets of relationships and situations.
Have a high sense of integrity and transparency.
Ability to manage official information in a confidential manner.
Ability to multi-task and work well under pressure to meet deadlines.

What do we offer?

A full-time (40 hours per week) fixed-term contract for a year, with the intention of extending the contract depending on funding and performance.
Fast-paced and result-oriented culture.
An informal work atmosphere in an international environment where initiative is appreciated.
A highly motivated and diverse team of experienced, self-driven colleagues.
Frequent capacity building and training
KNCV Nigeria has its own Employment Conditions Scheme.

How to Apply

Interested and Qualified candidates are to Click Here to Apply. Only applicants who applied via this channel will be considered

Note:

We reserve the right to close this vacancy early if a suitable candidate is found.
Due to the influx of applications, only shortlisted candidates may receive feedback on the recruitment process.
Any successful candidate will be subject to a pre-employment background investigation.
KNCV Nigeria is against any form of sexual harassment and abuse.
There may be travel requirements and opportunities within Nigeria.
KNCV Nigeria is an equal-opportunity employer

Recruitment Assistant Program Officers (2)

(Vacancy number KN136)

Job Title: Assistant Program Officer (2)

Job Type: Full Time

Qualification: BSc/BA, MBA/MSc/MA

Experience: 3 years

Location: Akwa Ibom, Kaduna.

Purpose of the job

The Assistant program officer will support the Program officer in overseeing the technical aspects of the day-to-day implementation of the Global fund GC7 grant in each state and will support the State TB and Leprosy Control Programs (STBLCP) as well as the State AIDS and STI Control Program (SASCP) in the control of TB and HIV in the supported states. The Assistant program officer will support the demand creation for TB and HIV control services, support the diagnosis of TB from the private sector and the community, as well as support the provision of HIV testing services to pregnant women through community engagements and early infant diagnosis for HIV. The Program officer will also support the management of diagnosed TB/DRTB cases in each supported state and ensure that all enrolled TB clients have a favorable treatment outcome. They will organize & conduct regular data-driven health facility supervision to ensure quality TB, TB/HIV, DR-TB surveillance, and service delivery. The Assistant Program officer will also oversee the activities of the TB/EID Sample movement consultants, TB/HIV Cascade monitors as well as the PPM Cluster Coordinators.

Duties and Responsibilities of the Program Officer:

Facilitate the engagement of private Health facilities and other relevant stakeholders in TB and HIV control.
Organize & conduct regular data-driven health facility supervision to ensure quality TB, TB/HIV, DR-TB surveillance, and service delivery.
Provide regular technical support and supervision to field personnel, including private health sector care providers, Linkage Coordinators, sample movers, PPM Cluster Coordinators, Sputum Movement Consultants, Community TB/HIV Cascade Monitors, CBOs, and other related staff providing services along TB service delivery cascade.
Support facilities to ensure effective linkages for TB clinical cascade as well as integration with allied interventions including HIV/AIDS prevention, care, and treatment.
Work with relevant state staff to disseminate guidelines, tools, and procedures that will support the achievement of quality service delivery.
Represent KNCV with donors and government officials on issues of Global Fund GC7
Assist in strengthening a system of reporting on program progress against stated objectives and monitoring and evaluation frameworks.
Assist in the data collection, collation, validation, and reporting according to the KNCV GF M&E plan.

Who are we looking for?

Education:

BSc/BA.
A master’s degree will be an additional advantage.

Knowledge/experience:

Minimum three (3) years experience in TB/HIV program implementation in a resource-challenged setting.
Demonstrated experience with public health disease programs and/or surveillance strengthening in developing countries (including national TB control programs and/or other infectious disease control) is highly desirable.
Experience with Global Fund policies, regulations, and procedures is desirable.
Proficiency in statistical analysis and use of computer
Excellent communication and interpersonal skills, approachable and good listener
Exhibits a high level of accuracy in work, and ability to analyze complex sets of relationships and situations.
Ability to multi-task and work well under pressure to meet deadlines.

What do we offer?

A full-time (40 hours per week) fixed-term contract for a year, with the intention of extending the contract depending on funding and performance.
Fast-paced and result-oriented culture.
An informal work atmosphere in an international environment where initiative is appreciated.
A highly motivated and diverse team of experienced, self-driven colleagues.
Frequent capacity building and training.
KNCV Nigeria has its own Employment Conditions Scheme.

How to Apply

Interested and Qualified candidates are to Click Here to Apply. Only applicants who applied via this channel will be considered

Note:

We reserve the right to close this vacancy early if a suitable candidate is found.
Due to the influx of applications, only shortlisted candidates may receive feedback on the recruitment process.
Any successful candidate will be subject to a pre-employment background investigation.
KNCV Nigeria is against any form of sexual harassment and abuse.
There may be travel requirements and opportunities within Nigeria.
KNCV Nigeria is an equal-opportunity employer

Recruitment M&E Assistant

(Vacancy number KN137)

Job Title: M&E Assistant

Job Type: Full Time

Qualification: BA/BSc/HND, /MSc/MA

Experience: 2 – 3 years

Location: Abuja

Purpose of the job

The M&E Assistant will work with the M&E Advisor to ensure a seamless harmonization of all M&E activities and ensure the implementation of the M&E plan for the GF COMM-PPM Project, including monitoring progress against planned activities, critical milestones, and targets as well as providing support and guidance to program counterparts to ensure that the data collection, data management, and reporting, are of the highest possible quality.

Duties and Responsibilities of the Monitoring and Evaluation Assistant:

Support the M&E Advisor to ensure timely and complete reporting of Project activities.
Adapt & implement tools & techniques to improve the quality and use of data.
Contribute to employing a rigorous monitoring and evaluation system to track the progress of Project activities and outputs, including a strong focus on documenting lessons learned and best practices in monitoring and evaluation.
Provide support and capacity building to site-level staff for data collection, collation, and analysis.
Participate in data management activities for rapid assessments, situational analysis, surveys, evaluations, and operations research as required.
Assist in monitoring and evaluating progress towards annual work plans, and expected outputs, including selecting and monitoring progress in meeting indicators.
Support monitoring and evaluation and knowledge management activities across project sites.
Perform routine data quality assessment (DQA) and implement quality improvement mechanisms to ensure data quality.
Support the M&E Advisor to ensure timely data collection, compilation, and reporting according to project M&E plan.
Perform other additional duties as assigned.

Who are we looking for?

Education:

BA/BSc/HND, /MSc/MA
A master’s degree in statistics or public health will be an additional advantage.

Knowledge/experience:

At least 2-3 years of experience in M & E in public health projects
Experience in working in the fields of TB/HIV, Community TB, and MDR TB, with extensive field experience in Nigeria.
Proficiency in statistical analysis and use of computer
Excellent communication and interpersonal skills, approachable and good listener
Exhibits a high level of accuracy in work, and ability to analyze complex sets of relationships and situations.
Excellent in written and spoken English.
Must be self-starter with the ability to work in a team, dynamic, solid, and open.
Must be flexible with absolute integrity, organizational awareness, and understanding of cultural differences.
Have a high sense of integrity and transparency.
Ability to manage official information confidentially.
Ability to multi-task and work well under pressure to meet deadlines.

What do we offer?

A full-time (40 hours per week) fixed-term contract for a year, with the intention of extending the contract depending on funding and performance.
Fast-paced and result-oriented culture.
An informal work atmosphere in an international environment where initiative is appreciated.
A highly motivated and diverse team of experienced, self-driven colleagues.
Frequent capacity building and training.
KNCV Nigeria has its own Employment Conditions Scheme.

How to Apply

Interested and Qualified candidates are to Click here to apply. Only applicants who applied via this channel will be considered

Note:

We reserve the right to close this vacancy early if a suitable candidate is found.
Due to the influx of applications, only shortlisted candidates may receive feedback on the recruitment process.
Any successful candidate will be subject to a pre-employment background investigation.
KNCV Nigeria is against any form of sexual harassment and abuse.
There may be travel requirements and opportunities within Nigeria.
KNCV Nigeria is an equal-opportunity employer

Recruitment TB/HIV Technical Assistant (11)

(Vacancy number KN138)

Job Title: TB/HIV Technical Assistant (11)

Job Type: Consultancy

Qualification: BSc/BA, MBA/MSc/MA

Experience: 3 years

Location: Akwa Ibom, Anambra, Bauchi, Cross River, Kaduna, Kano, Katsina

Purpose of the job

The TB/HIV Technical Assistant will support the Program officer to provide day-to-day oversight for the scale-up of community TB/DRTB, HIV, and PPM services across the state, as well as the optimize demand creation for the implementation of the community linkage of pregnant HIV positive women from the community to appropriate care.

Duties and Responsibilities of the Program Officer:

Under the coordination of the Program Officer, the State TB/HIV Technical Assistant will:

Provide day-to-day oversight for the scale-up of community TB/DRTB, HIV, and PPM services across the state.
Coordinate with all the ad-hoc field workers engaged by KNCV Nigeria to ensure effective service delivery.
Support the Program officer in ensuring seamless coordination and robust data reporting.
Work closely with cluster coordinators and LGA TB/HIV reporting structures.
Collaborate with the state STBLCP and SASCP to facilitate knowledge transfer and capacity building as TB and HIV service integration is being scaled up.
Build the capacity of existing state TB and HIV structures toward program sustainability.
Collate and analyze program data following LGA validation of TB and HIV data.
Identify the gaps in providers, facilities, and LGAs and develop remedial actions.
Develop the weekly state/LGA TB/HIV activity work plan in line with the approved state budget.
Onboard field teams and service providers on technological solutions (MATS, CommTB, AIM 250, EPCON, specimen movement dashboard).
Manage the back end of these systems and work with the central teams to troubleshoot issues.
Provide on-site mentoring and capacity building for TB/HIV PPM and community service providers in the state.
Review weekly community TB and HIV activity reports from outreaches, Active Case findings, and HTS among pregnant women conducted across all LGAs by the CBOs.
Assess work plans and budgets for subsequent week’s activities for the program officer’s approval.
Maintain the state’s line listing of all DRTB patients identified from PPM and community interventions.
Support the STBLCP and SASCP in ensuring 100% linkage to treatment for HIV-positive pregnant women identified in the community.
Maintain statewide visibility of TB/HIV program commodities, consumables, and medicines.
Collaborate with state TB and HIV logistics officers.
Redistribute RTKs and medicines to LGAs as needed.
Manage supplies and distribution of mama packs and the action meal.
Prepare distribution plans and generate monthly utilization reports.

Who are we looking for?

Education:

BSc/BA.
A master’s degree will be an additional advantage.

Knowledge/experience:

Minimum three (3) years experience in TB/HIV program implementation in a resource-challenged setting.
Demonstrated experience with public health disease programs and/or surveillance strengthening in developing countries (including national TB control programs and/or other infectious disease control) is highly desirable.
Experience of Global Fund policies, regulations, and procedures is desirable.
Proficiency in statistical analysis and use of computer
Excellent communication and interpersonal skills, approachable and good listener
Exhibits a high level of accuracy in work, and ability to analyze complex sets of relationships and situations.
Ability to multi-task and work well under pressure to meet deadlines.

What do we offer?

An onsite consultancy (40 hours per week) fixed-term contract for a year, with the intention of extending the contract depending on funding and performance.
Fast-paced and result-oriented culture.
An informal work atmosphere in an international environment where initiative is appreciated.
A highly motivated and diverse team of experienced, self-driven colleagues.
Frequent capacity building and training.
KNCV Nigeria has its own Employment Conditions Scheme.

How to Apply

Interested and Qualified candidates are to Click Here to Apply. Only applicants who applied via this channel will be considered

Note:

We reserve the right to close this vacancy early if a suitable candidate is found.
Due to the influx of applications, only shortlisted candidates may receive feedback on the recruitment process.
Any successful candidate will be subject to a pre-employment background investigation.
KNCV Nigeria is against any form of sexual harassment and abuse.
There may be travel requirements and opportunities within Nigeria.
KNCV Nigeria is an equal opportunity employer

Recruitment Account Assistant (7)

(Vacancy number KN139)

Job Title: Account Assistant

Job Type: Consultancy

Qualification: Bachelor’s degree (Accounting, Finance and or Business Management)

Experience: 3 – 4 years

Location: Akwa Ibom, Anambra, Bauchi, Cross Rivers, Kaduna, Kano, Katsina.

Purpose of the job

The Account Assistant will be responsible for preparing and managing all payments and incentives due to Linkage Coordinators, PMVs, CBOs, Mentor Mentors, and Facilities. The ideal candidate will have strong accounting skills, experience in handling accounts payable and receivable, and a keen eye for detail. This role requires excellent organizational skills and the ability to ensure accuracy and timeliness in processing financial transactions.

Duties and Responsibilities of the Program/Admin Assistant:

Prepare and process payments and incentives for all project stakeholders, including Linkage Coordinators, PMVs, CBOs, Mentor Mentors, and Facilities.
Maintain accurate and up-to-date financial records.
Reconcile accounts and resolve any discrepancies in a timely manner.
Ensure compliance with financial policies, procedures, and donor requirements.
Assist in preparing financial reports for the Global Fund Project.
Communicate with stakeholders to address and resolve payment-related issues.
Support the finance team with additional accounting tasks as needed.
Ensure adherence to all major financial rules and regulations which are described in the KNCV Finance Manual and other appropriate policies.
Perform other additional duties as assigned.

Who are we looking for?

Education:

Bachelor’s degree (Accounting, Finance and or Business Management)

Knowledge/experience:

3 – 4 years of experience in finance management, accounting, and working in a project setting
Demonstrable experience with accounting and financial reporting in GF/USG supported projects
Knowledge of relevant accounting software systems
Excellent Excel skills
Proficiency in the use of computer applications (Microsoft Office etc.)
Excellent written and verbal English language skills
Must be a self-starter with the ability to work in a team, dynamic, solid, and open
Must be flexible with absolute integrity, organizational awareness, and understanding of cultural differences.

What do we offer?

An Onsite consultancy (40 hours per week) fixed-term contract for a year, with the intention of extending the contract depending on funding and performance.
Fast-paced and result-oriented culture.
An informal work atmosphere in an international environment where initiative is appreciated.
A highly motivated and diverse team of experienced, self-driven colleagues.
Frequent capacity building and training.
KNCV Nigeria has its own Employment Conditions Scheme.

How to Apply

Interested and Qualified candidates are to Click Here to Apply. Only applicants who applied via this channel will be considered

Note:

We reserve the right to close this vacancy early if a suitable candidate is found.
Due to the influx of applications, only shortlisted candidates may receive feedback on the recruitment process.
Any successful candidate will be subject to a pre-employment background investigation.
KNCV Nigeria is against any form of sexual harassment and abuse.
There may be travel requirements and opportunities within Nigeria.
KNCV Nigeria is an equal opportunity employer

Recruitment TB/EID Sample Movement Consultant

(Vacancy number KN140)

Job Title: TB/EID Sample Movement Consultant

Job Type: Consultancy

Qualification: BA/BSc/HND, /MSc/MA

Experience: 1-2 years

Location: Kaduna

Purpose of the job

The TB/EID Sample movement consultant will support general Public Private Mix (PPM), community active TB case search as well as HIV early infant diagnosis implementation in the state with a special focus on sample referral to testing sites by sputum movers, as well as timely retrieval of results, and ensure adequate documentation and monitoring.

Duties and Responsibilities of the TB/EID Sample Movement Consultant:

Collaborate with the State Program Officer to work with the State program in reviewing the existing molecular diagnostic sites (GeneXpert, Truenat, etc) mapping.
Support the effectiveness and efficiency of sputum sample/EID referral in both public and private facilities in the state to designated GeneXpert sites and reference laboratories.
Conduct routine monitoring and supervisory visits to ensure the effectiveness of sample referrals in their respective states.
Collate and submit monthly sputum shipment data in the state to the state program officer.
Review and submit verified Sputum/EID payment sheet monthly.
Coordinate monthly harmonization of data between the Linkage coordinators/CBOs and the Local Government Tuberculosis and Leprosy Supervisor (LGTBLS)
Support demand creation for Tuberculosis (TB) services at the community level
Write and share monthly narrative reports on sample shipments.
Routine review and validation of sample shipment reports by the linkage coordinators for their respective states.
Facilitate prompt resolutions of downtimes at any designated molecular diagnostic site and re-direct or re-distribute sputum samples to nearby sites for prompt testing.
Conduct any other task as may be assigned.

Who are we looking for?

Education:

HND or Bachelor’s degree.
A Master’s degree will be an added advantage.

Knowledge/experience:

1-2 years of relevant work experience with development agencies and foundations
Experience in the TB/HIV program is an added advantage.

What do we offer?

An On-site Consultancy (40 hours per week) fixed-term contract for a year, with the intention of extending the contract depending on funding and performance.
Fast-paced and result-oriented culture.
An informal work atmosphere in an international environment where initiative is appreciated.
A highly motivated and diverse team of experienced, self-driven colleagues.
Frequent capacity building and training.
KNCV Nigeria has its own Employment Conditions Scheme.

How to Apply

Interested and Qualified candidates are to Click Here to Apply. Only applicants who applied via this channel will be considered

Note:

We reserve the right to close this vacancy early if a suitable candidate is found.
Due to the influx of applications, only shortlisted candidates may receive feedback on the recruitment process.
Any successful candidate will be subject to a pre-employment background investigation.
KNCV Nigeria is against any form of sexual harassment and abuse.
There may be travel requirements and opportunities within Nigeria.
KNCV Nigeria is an equal opportunity employer

REQUEST TO SUBMIT QUOTATION FOR THE SUPPLY AND INSTALLATION OF INVERTER BATTERIES AT KNCV NIGERIA CLUSTER OFFICE (AWKA)

General Information:

KNCV is inviting vendors to provide quotations for the supply and installation of inverter batteries indicating details of, cost, delivery terms, and payment terms are to be submitted on letter-headed paper and the KNCV RFQ form (attached) alongside the company profile.

Fill and submit the KNCV Vendor information form (form attached)
All bids must be written in English and signed by an authorized person.
Bids submitted after the closing date/time will neither be opened nor considered.
A 5% – 10% WHT will be deducted per invoice as required by FIRS.

Description of Item

S/N	Description of Items	Quantity
1	220AH/12V ADDO tubular inverter batteries	8
2	8 Batteries units Rack	1
3	Installation and logistic cost	1

Delivery Location:

KNCV Anambra state (Awka) Office

Eligibility Requirements:

To be eligible to participate in this process, vendors must provide proof of all the following documents:

Company’s registration documents/certificate of incorporation with the Corporate Affairs Commission (CAC),
CAC 02, CAC 07.
Tax Clearance Certificate (For the Last 3 years)
Proof of similar supply to 3 organizations.

N/B: It is mandatory to submit the above-listed documents whenever you are responding to any KNCV Nigeria advert.

Evaluation Criteria:

Submission:

Open Date/Time: 9:00 am Tuesday, May 28, 2024

Close Date/Time: 9:00 am Monday, June 3, 2024

Procedure for Submitting:

Vendors are to submit requested documentation By HAND to:

KNCV Nigeria; 4th Floor, Block B, AUJ Complex, Plot 564/565 Independence Avenue, Central Business District Abuja.

For further inquiries on this bid, kindly send an email to: enquiry@kncvnigeria.org

Selection process

The selected vendor will be contacted via e-mail, immediately after the selection process is concluded.

N/B

– Delivery Location – Independence Avenue, Central Business District, Abuja, Nigeria

– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details

– KNCV shall not pay VAT (exemption certificate may be provided to the selected vendor on request)

REQUEST TO SUBMIT QUOTATION FOR THE SUPPLY AND INSTALLATION OF INVERTER BATTERRIES AT KNCV KANO CLUSTER OFFICE.

General Information:

Fill and submit the KNCV Vendor information form (form attached)
All bids must be written in English and signed by an authorized person.
Bids submitted after the closing date/time will neither be opened nor considered.
A 5% – 10% WHT will be deducted per invoice as required by FIRS.

Description of Item

S/N	Description of Items	Quantity
1	220AH/12V ADDO tubular inverter batteries	8
2	8 Batteries units Rack	1
3	Installation and logistic cost	1

Delivery Location:

KNCV Kano State Office,Tarauni L.G.A, Kano State, Nigeria.

Eligibility Requirements:

To be eligible to participate in this process, vendors must provide proof of all the following documents:

Company’s registration documents/certificate of incorporation with the Corporate Affairs Commission (CAC),
CAC 02, CAC 07.
Tax Clearance Certificate (For the Last 3 years)
Proof of similar supply to 3 organizations.

N/B: It is mandatory to submit the above-listed documents whenever you are responding to any KNCV Nigeria advert.

Evaluation Criteria:

Submission:

Open Date/Time: 9:00 am Tuesday, May 28, 2024

Close Date/Time: 9:00 am Monday, June 3, 2024

Procedure for Submitting:

Vendors are to submit requested documentation By HAND to:

KNCV Nigeria; 4th Floor, Block B, AUJ Complex, Plot 564/565 Independence Avenue, Central Business District Abuja.

For further inquiries on this bid, kindly send an email to: enquiry@kncvnigeria.org

Selection process

The selected vendor will be contacted via e-mail, immediately after the selection process is concluded.

N/B

– Delivery Location – Independence Avenue, Central Business District, Abuja, Nigeria

– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details

– KNCV shall not pay VAT (exemption certificate may be provided to the selected vendor on request)

REQUEST TO SUBMIT QUOTATION FOR THE SUPPLY AND INSTALLATION OF INVERTER BATTERIES AT KNCV NIGERIA CLUSTER OFFICE UYO, AKWA IBOM STATE, NIGERIA.

General Information:

KNCV is inviting vendors to provide quotations for the supply and installation of inverter batteries quotation indicating details of, the cost, delivery terms, and payment terms are to be submitted on letter-headed paper and the KNCV RFQ form (attached) alongside the company profile.

Fill and submit the KNCV Vendor information form (form attached)
All bids must be written in English and signed by an authorized person.
Bids submitted after the closing date/time will neither be opened nor considered.
A 5% – 10% WHT will be deducted per invoice as required by FIRS.

Description of Item

S/N	Description of Items	Quantity
1	220AH/12V ADDO tubular inverter batteries	8
2	8 Batteries units Rack	1
3	Installation and logistic cost	1

Delivery Location:

KNCV Nigeria cluster office. Ewet housing estate Uyo, Akwa Ibom, state.

Eligibility Requirements:

To be eligible to participate in this process, vendors must provide proof of all the following documents:

Company’s registration documents/certificate of incorporation with the Corporate Affairs Commission (CAC),
CAC 02, CAC 07.
Tax Clearance Certificate (For the Last 3 years)
Proof of similar supply to 3 organizations.

N/B: It is mandatory to submit the above-listed documents whenever you are responding to any KNCV Nigeria advert.

Evaluation Criteria:

Submission:

Open Date/Time: 9:00 am Tuesday, May 28, 2024

Close Date/Time: 9:00 am Monday, June 3, 2024

Procedure for Submitting:

Vendors are to submit requested documentation By HAND to:

KNCV Nigeria; 4th Floor, Block B, AUJ Complex, Plot 564/565 Independence Avenue, Central Business District Abuja.

For further inquiries on this bid, kindly send an email to: enquiry@kncvnigeria.org

Selection process

The selected vendor will be contacted via e-mail, immediately after the selection process is concluded.

N/B

– Delivery Location – Independence Avenue, Central Business District, Abuja, Nigeria

– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details

– KNCV shall not pay VAT (exemption certificate may be provided to selected vendor on request

REQUEST FOR PROPOSAL: Provision of Ad-hoc Staff Payment Warehousing Services.

Introduction

KNCV Nigeria is firmly equipped with technical and administrative capacity in strengthening TB, TB/HIV and COVID 19 Vaccination service delivery platforms, supporting health system strengthening and research in Nigeria. With 150 program staff in 14 state offices and over 1,000 ad hoc health care workers across 248 facilities, KNCN Nigeria has remained a major player in TB Program implementation in Nigeria. We employ a systems approach, using data-driven quality improvement methods to identify and address gaps in TB, TB/HIV diagnostic and management services. Our work focuses on collaborative planning, design, and implementation, engaging the private sector, strengthening service delivery platforms, and community structures and improving the quality of services available in Nigeria.

Objectives

KNCV Nigeria is requesting for proposals from credible and competent organizations to provide payment warehousing services for Ad-hoc staff engaged in the USAID funded TB LON Regions 1 & 2 project. The successful organization will be engaged for a period of 4 months in the first instance with effect from 1^st June to 31^st September 2024 with an option for extension based on performance and grants/project availability.

An estimated number of about 1,000 ad-hoc staff work across the 14 USAID TB LON Regions 1 &2 project states and the available ad-hoc staff positions per state are indicative and do not represent a commitment that KNCV Nigeria will necessarily fill up all positions, this means that actual implementation will vary, and funds disbursements will depend on that actual utilization of these positions. While payments vary depending on the group/cadre of staff across the states, payments must be issued based on staff performance i.e. performance-based payments. KNCV Nigeria will determine and communicate the stipend per staff via a payment schedule.

Opening Date : 17^th May 2024

Closing Date : 27^th May 2024

Ad-hoc Staff Cadre:

TB Surge staff
TB Linkage Coordinator
GeneXpert / TB LAMP Ad-hoc staff
Cluster Coordinators
Data Officers

Scope of Work (SoW):

Timely official documentation, issuance of engagement/renewal/disengagement letters of all groups of ad-hoc staff.
Timely issuance of Identification Cards/ withdrawal of the same as required.
Timely review and payment of their stipends align with the KNCV Nigeria-approved payment schedules and payment report submission.
Quick intervention into payment challenges as communicated by KNCV Nigeria.
Periodic supervision and assessment of adhoc-staff workflow, performance, and attendance, with assessment report submission.

Requirements:

Office Space/Address: Show evidence of good office space where operations occur, and the KNCV Nigeria team can readily & comfortably contact the management team on discussions around the operations.
Technical Expertise: Assign qualified and experienced staff to lead/manage the operations of this effort directly. Maintain a bank account with excellent record keeping for this purpose. Process payments with minimal or no issues within 24-48 hours of the receipt of the payment schedule from KNCV Nigeria and share the payment report within a week of the same. Timely transmission of activity reports (refer to SoW) quarterly.
Advancing funds/Gap-bridging: Show the capability to access funds and process payments whenever there are delays in quarterly funds from KNCV Nigeria for one reason or another.
Compliance: Show evidence of capacity to ensure compliance with KNCV Nigeria’s record-keeping and financial probity requirements.
Flexibility: Show evidence of capacity to respond to changes in the operating environment.

Reporting Requirements:

Daily Reports (as needed) on the engagement of recruits per official documentation, letter of engagement/disengagement, ID Card provision/retrieval, and any issue that requires escalation to KNCV Nigeria to the KNCV Nigeria Finance and Operations Department
Monthly payment reports and Monitoring & Assessment reports to the KNCV Nigeria Finance and Operations Department
Quarterly payment reports, Expenditure details/analysis, general operations report to the KNCV Nigeria Grants & Complaince Department

Key Performance Indicators:

Timely processing of stipends
Quality of Payment processed (zero or minimal issues)
Ability to excellently follow through on other responsibilities per the SoW.
Completeness of documentation.

Application and Information (Read Carefully)

You can submit your proposal by sending your application letter and supporting documents as a single document and use the following subject pattern “Provision of Ad-hoc Staff Payment Warehousing Services”.

Then email your attachment to procurement@kncvnigeria.org Applications sent by any other means or delivered to other addresses will not be considered.

For further inquiries on this proposal, kindly send an email to: enquiry@kncvnigeria.org This advert closes 10 days from the date of this publication. The selected organization will be contacted via e-mail, immediately after the selection process is concluded.

REQUEST TO SUBMIT QUOTATTION FOR THE REDESIGNING OF KNCV NIGERIA WEBSITE.

General Information:

KNCV is inviting vendors to provide quotations for the redesigning of KNCV Website quotation should include details of, cost, delivery terms, payment terms all to be submitted on letter headed paper and KNCV RFQ form (attached) alongside company profile.

Fill and submit KNCV Vendor information form (form attached)
All bids must be written in English and signed by an authorized person.
Bids submitted after the closing date/time will neither be opened nor considered.
A 10% WHT will be deducted per invoice as required by FIRS.

Description of Item

S/N	Description of Items	Quantity
1	KNCV Nigeria Website Redesign with user Experience (UX) Optimization and responsiveness.
2	Installation of Bridge Theme / modification and plugins integration

Eligibility Requirements:

To be eligible to participate in this process, vendors must provide proof of all the following documents:

Company’s registration documents/certificate of incorporation with Corporate Affairs Commission (CAC),
CAC 02, CAC 07.
Tax Clearance Certificate for the last 3 year (2020,2021,2023)
Proof of similar supply to 3 organisations.

N/B : It is mandatory to submit the above listed documents whenever you are responding to every advert.

Evaluation Criteria:

The criteria for evaluation shall include complete registration documents as required above including recent tax clearance certificate, cost, payment terms, and delivery terms.

Submission:

Open Date/Time: 12:00pm Friday, May 10^th, 2024

Close Date/Time: 9:00am Monday May 20^th, 2024

Procedure for submitting required documents:

By HAND to:

KNCV Nigeria; 4th Floor, Block B, AUJ Complex, Plot 564/565 Independence Avenue, Central Business District Abuja.

By Email to: procurement@kncvnigeria.org

For further inquiries on this bid, kindly send an email to:

enquiry@kncvnigeria.org

Selection process

The selected vendor will be contacted via e-mail, immediately after the selection process is concluded.

N/B

– Delivery Location – Independence Avenue, Central Business District, Abuja, Nigeria

– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details

– KNCV shall not pay VAT (exemption certificate may be provided to selected vendor on request)

REQUEST TO SUBMIT QUOTATION FOR ONE DESKTOP AND 5 DELL LATITUDE TO KNCV NIGERIA

General Information:

KNCV is inviting vendors to provide quotations for the desktop and laptops. Quotation should include details such as cost, delivery terms, payment terms all to be submitted on letter headed paper and KNCV RFQ form (attached) alongside company profile.

Fill and submit KNCV Vendor information form (form attached)
All bids must be written in English and signed by an authorized person.
Bids submitted after the closing date/time will neither be opened nor considered.
A 5-10% WHT will be deducted per invoice as required by FIRS.

Description of Item

S/N	Description of Items	Quantity
1	HP 200 (Pro) G4 22 All-in-One, Intel Core i5 Processor, 8GB Ram, 512GB SSD, 22-Inches, Windows 10/11 Pro	1
2	Dell Latitude 5430 Core i5 256ssd, 16GB RAM, Backlight Keyboard, Windows 11Pro	5

Eligibility Requirements:

To be eligible to participate in this process, vendors must provide proof of all the following documents:

Company’s registration documents/certificate of incorporation with Corporate Affairs Commission (CAC),
CAC 02, CAC 07.
Tax Clearance Certificate for the last 3 year (2020,2021,2023)
Proof of similar supply to 3 organisations.

N/B : It is mandatory to submit the above listed documents whenever you are responding to every advert.

Evaluation Criteria:

Submission:

Open Date/Time: 1:00pm Friday, May 10^th, 2024

Close Date/Time: 9:00am Monday May 20^th, 2024

Procedure for Submitting:

Vendors are to submit requested documentation By HAND to:

KNCV Nigeria; 4th Floor, Block B, AUJ Complex, Plot 564/565 Independence Avenue, Central Business District Abuja.

For further inquiries on this bid, kindly send an email to:

enquiry@kncvnigeria.org

Selection process

The selected vendor will be contacted via e-mail, immediately after the selection process is concluded.

N/B

– Delivery Location – Independence Avenue, Central Business District, Abuja, Nigeria

– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details

– KNCV shall not pay VAT (exemption certificate may be provided to selected vendor on request)

REQUEST TO SUBMIT QUOTATION FOR THE PRINTING AND SUPPLY OF CHEST X-RAY REFERRAL FORMS.

General Information:

KNCV is inviting vendors to provide quotations for the printing and supply of X-ray forms.

Quotation indicating details of, cost, delivery terms, and payment terms are to be submitted on letter headed paper and KNCV RFQ form (attached) alongside the company profile.
Fill and submit the KNCV Vendor information form (form attached)
All bids must be written in English and signed by an authorized person.
Bids submitted after the closing date/time will neither be opened nor considered.
A 5% – 10% WHT will be deducted per invoice as required by FIRS.

Description of Item

S/N

Description of Items

Quantity

X-ray booklet: A 150 sheets A5 size booklets (triplicate)

Print style: landscape, Cover: carton color soft Manila Card

5,000 Copies

Delivery Location:

KNCV Nigeria Abuja Office

Eligibility Requirements:

To be eligible to participate in this process, vendors must provide proof of all the following documents:

Company’s registration documents/certificate of incorporation with the Corporate Affairs Commission (CAC),
CAC 02, CAC 07.
Tax Clearance Certificate for the last 3 year (2020,2021,2022, 2023)
Proof of similar printing to 3 organizations.

N/B: It is mandatory to submit the required documents above.

Evaluation Criteria:

The criteria for evaluation shall include complete registration documents as required above including recent tax certificate, cost, payment terms, and delivery terms.

Submission:

Open Date/Time: 11:00 am Wednesday April 03, 2024

Close Date/Time: 9:00 am Friday, April 12, 2024

Procedure for Submitting:

Vendors are to submit requested documentation By HAND to:

KNCV Nigeria; Plot 564/565 block B Independence Avenue Central Business District Abuja.

For further inquiries on this bid, kindly send an email to: enquiry@kncvnigeria.org

Selection process

The selected vendor will be contacted via e-mail, immediately after the selection process is concluded.

N/B

– Delivery Location – Independence Avenue, Central Business District, Abuja, Nigeria

– The shortlisted vendors will be required to bring sample(s) for sighting at KNCV Head office (Same as delivery location)

– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details

– KNCV shall not pay VAT (exemption certificate may be provided to the selected vendor on request)

REQUEST TO SUBMIT QUOTATION FOR THE SUPPLY OF LABORATORY REAGENTS, CONSUMABLES AND PHARMACEUTICAL SUPPLIES FOR KNCV/NATIONAL DRUG RESISTANT SURVEY (DRS) PROJECT

General Information:

KNCV Nigeria is inviting vendors to submit quotations for the supply of Laboratory Reagents, Consumables and Pharmaceutical Supplies

Quotation indicating details of, Brand(s) cost, delivery, and payment terms, are to be submitted on company letter headed paper and KNCV RFQ form (attached) alongside company profile.
Fill and submit KNCV Vendor information form (form attached)
All bids must be written in English and signed by an authorized person.
Bids submitted after the closing date/time will neither be opened nor considered.
A 5% – 10% WHT will be deducted per invoice as required by FIRS.

Description of Item

Find attached DETAILED specifications of all 84 items for supply.

Please note that these items have been grouped into 4 categories:

Reagents

Consumables

Supplies and

Pharmaceutical Supplies

Delivery Location:

KNCV Nigeria Central Office – Abuja, Nigeria

Eligibility Requirements:

To be eligible to participate in this process, vendors must provide proof of all the following:

Company’s registration documents/certificate of incorporation with Corporate Affairs Commission (CAC),
CAC 02, CAC 07.
Tax Clearance Certificate for the Last 3 year (2020,2021,2022 or 2023)
Proof of similar supply to 3 organisations.

N/B: It is mandatory to submit the above listed documents whenever you are responding to any KNCV Nigeria advert.

Evaluation Criteria:

The criteria for evaluation shall include:

Complete registration documents including recent tax certificate,

Preferred brands

Cost

Delivery terms

Payment terms

Submission:

Open Date/Time: 08:00am Wednesday March 28, 2024

Close Date/Time: 09:00am Wednesday April 10, 2024

Procedure for Submitting:

All bids are to be submitted By HAND to:

KNCV Nigeria; Plot 564/565 block B independence avenue Central Business District Abuja.

For further inquiries on this bid, kindly send an email to: enquiry@kncvnigeria.org

Selection process

The selected vendor will be contacted via e-mail, immediately after the selection process is concluded.

N/B

– Delivery Location – KNCV Nigeria Central Office, Abuja, Nigeria

– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details

– KNCV shall not pay VAT (exemption certificate may be provided to selected vendor on request)

REQUEST TO SUBMIT QUOTATION FOR THE PRINTING OF SOPs, FORMS, REGISTERS & STICKERS

FOR NATIONAL DRUG RESISTANT SURVEY (DRS)

General Information:

KNCV Nigeria is inviting vendors to submit quotations for the printing and supply of SOPs, Forms, Registers and Stickers.

Quotation indicating details of cost, delivery, and payment terms, are to be submitted on company letter headed paper and KNCV RFQ form (attached) alongside company profile.
Fill and submit KNCV Vendor information form (form attached)
All bids must be written in English and signed by an authorized person.
Bids submitted after the closing date/time will neither be opened nor considered.
A 5% – 10% WHT will be deducted per invoice as required by FIRS.

Description of Item

Find attached DETAILED specifications of all 27 documents to be printed (Laboratory, Programs and M&E).

Also note that these prints will be done in 2 Batches (Batch 1 – For pilot Study; Batch 2 for actual implementation)

Batch 2 to be reviewed and updated after the pilot study.

Batch 2 to be printed and delivered approximately 2months after delivery of Batch 1.

Delivery Location:

KNCV Nigeria Central Office – Abuja, Nigeria

Eligibility Requirements:

To be eligible to participate in this process, vendors must provide proof of all the following:

Company’s registration documents/certificate of incorporation with Corporate Affairs Commission (CAC),
CAC 02, CAC 07.
Tax Clearance Certificate for the Last 3 years (2020,2021,2022 or 2023)
Proof of similar supply to 3 organisations.

N/B: It is mandatory to submit the above listed documents whenever you are responding to any KNCV Nigeria advert.

Evaluation Criteria:

The criteria for evaluation shall include:

Complete registration documents including recent tax certificate,

Cost

Delivery terms

Payment terms

Submission:

Open Date/Time: 08:00am Monday March 25, 2024

Close Date/Time: 09:00am Wednesday April 03, 2024

Procedure for Submitting:

All bids are to be submitted By HAND to:

KNCV Nigeria; Plot 564/565 Block B Independence Avenue, Central Business District Abuja.

For further inquiries on this bid, kindly send an email to: enquiry@kncvnigeria.org

Selection process

The selected vendor will be contacted via e-mail, immediately after the selection process is concluded.

N/B

– Delivery Location – KNCV Nigeria Central Office, Abuja, Nigeria

– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details

– KNCV shall not pay VAT (exemption certificate may be provided to selected vendor on request)

REQUEST FOR QUOTATION TO SUPPLY AND INSTALL ONE (1) BRAND NEW TOYOTA FORTUNER ENGINE TO KNCV NIGERIA, KADUNA OFFICE.

General Information:

Quotation indicating detail of, cost, delivery terms, payment terms, detailed terms of warranty, delivery/installation policy are to be submitted on letter headed paper and KNCV RFQ form (attached) alongside company profile.

Fill and submit KNCV Vendor information form (form attached)
All bids must be written in English and signed by an authorized person.
Bids submitted after the closing date/time will neither be opened nor considered.
A 5% – 10% WHT will be deducted per invoice as required by FIRS.

Description of Item

S/N

Description of Items

Quantity

· TOYOTA FORTUNER

· MFD BY THAICO.LTD….2013

· MODEL No 7P8360_P

· ID. No. T55963

· ARE(4MP) /MADE IN 0434008. /THAILAND

· ENGINE type_2TR.

Delivery Location: Kaduna State Ministry of Health and Human Services

Independence way, Kaduna, Nigeria.

Eligibility Requirements:

To be eligible to participate in this process, vendors must provide proof of all the following documents:

Company’s registration documents/certificate of incorporation with Corporate Affairs Commission (CAC),
CAC 02, CAC 07.
Tax Clearance Certificate (For the Last 3 years)
Proof of similar supply/installation to 3 organisations.

N/B: It is mandatory to submit the above listed documents whenever you are responding to every advert.

Evaluation Criteria:

The criteria for evaluation shall include complete registration documents as required above including recent tax certificate, cost, payment terms, detailed terms of warranty, delivery/installation policy.

Submission:

Open Date/Time: 2:00pm Wednesday February 28, 2024

Close Date/Time: 10: 00am Monday March 04, 2024

Procedure for Submitting:

Vendors are to submit requested documentation By HAND to:

KNCV Nigeria; Plot 564/565 block B independence avenue Central Business District Abuja.

For further inquiries on this bid, kindly send an email to: enquiry@kncvnigeria.org

Selection process

The selected vendor will be contacted via e-mail, immediately after the selection process is concluded.

N/B

– KNCV shall only accept from the selected vendor – “company banking details” not individual/private banking details

– KNCV shall not pay VAT (exemption certificate may be provided to selected vendor on request)